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Prompt repository Managers & leads

ChatGPT prompts for managers and team leads

18 prompts for the parts of managing people that take the longest to write: performance reviews from your own notes, 1:1 agendas, feedback that names the behavior, decision memos, and updates for leadership that say what changed and what you need.

Prompts
18
Registry code
MGT
Average score
10 out of 10
Works in
ChatGPT, Claude, Gemini and Copilot

The 18 prompts

  1. MGT-001Draft a performance review from your own notesReview season is here and you have a year of notes, a self-review and peer feedback, and you need a fair, specific first draft to edit.Claude10 out of 10
  2. MGT-002Prepare a 1:1 agenda with a direct reportYou have a 1:1 coming up and want it to be about their work and growth, not another status update.Any chat10 out of 10
  3. MGT-003Write a clear brief when you delegate a taskYou are handing work to someone on your team and want them to know the outcome, their authority and when you will check in, without micromanaging.GPT10 out of 10
  4. MGT-004Write a decision memo with options and a recommendationA decision needs sign-off from someone senior, and you want the options, the trade-offs and your recommendation on one page.Gemini10 out of 10
  5. MGT-005Plan a difficult conversation with someone on your teamYou need to raise a problem with a direct report, such as missed deadlines or friction with colleagues, and want to open well and stay on the facts.Claude10 out of 10
  6. MGT-006Announce a change to your teamSomething is changing for your team, such as a reorg, new priorities or a new process, and you need to explain it clearly before rumors do it for you.GPT10 out of 10
  7. MGT-007Draft measurable quarterly goals for your teamPlanning season is here and you need a few team goals that tie to company priorities and can be checked at the end of the quarter.Gemini10 out of 10
  8. MGT-008Give specific feedback to someone on your teamYou need praise or correction that names the behavior, its impact and what to do next.Any chat10 out of 10
  9. MGT-009Write a performance improvement planYou need clear expectations, support, check-ins and timelines for someone who is underperforming.Any chat10 out of 10
  10. MGT-010Write a monthly update for leadership or the boardYou need results, risks and decisions needed in a short update senior people will read.Any chat10 out of 10
  11. MGT-011Plan how to mediate a conflict between two team membersYou need a fair way to hear both sides, find the real issue and agree on next steps.Any chat10 out of 10
  12. MGT-012Prepare answers to the questions your team will askYou need honest answers ready before you share news your team will push back on.Any chat10 out of 10
  13. MGT-013Write a promotion case for someone on your teamYou need an evidence-based case that shows a direct report already works at the next level.Any chat10 out of 10
  14. MGT-014Request headcount for a new roleYou need to justify a new hire with workload data, cost and what happens if you do not hire.Any chat10 out of 10
  15. MGT-015Write a one-page strategy for your teamYou need to explain where your team is going, why, what you will do and what you will stop doing.Any chat10 out of 10
  16. MGT-016Write a team working agreementYou need shared norms for meetings, response times, decisions and focus time that your team agrees to.Any chat10 out of 10
  17. MGT-017Plan a team planning workshop or offsite agendaYou need a facilitated agenda with exercises that ends in decisions, not just discussion.Any chat10 out of 10
  18. MGT-018Audit your team's recurring meetingsYou need to decide which meetings to cut, shorten, merge or replace with a written update.Any chat10 out of 10

How to use them

  1. Open a prompt and press Fill in variables. Type your details into each blank; they stay in your browser.
  2. Copy the filled prompt into ChatGPT, Claude, Gemini or Copilot, or check it first in the Prompt Grader.
  3. Read the answer against your own facts before you use it. The Fact Check List shows what to check.

Questions

Is it OK to use ChatGPT to write a performance review?

To draft it from your own notes, yes, as long as the judgement stays yours. The review prompt here works only from examples you give it and marks anything it could not support, so the review says what you observed rather than what sounds right.

Do these prompts work in Claude, Gemini and Copilot?

Yes. Each prompt is laid out for one kind of model, shown beside it, but every one works in ChatGPT, Claude, Gemini and Microsoft Copilot. Fill in the blanks and paste the whole prompt into the chat.

Are these prompts free?

Yes. You can open ten prompts without signing up, and a free email unlocks all 319 in the repository. Use them in your own work and your clients' work; please do not republish the collection.

Other collections

All 319 prompts in the repository