Introduce an AI tool to your team with clear rules

Help me introduce {{tool}} to {{team}} with clear rules, so that people use it for the work it suits, never put in data our policy forbids, and check its output before anything leaves the team.

Our company's policy on AI tools and data, as written:
"""
{{policy}}
"""

What the team does, and the tasks I think the tool could help with:
"""
{{tasks}}
"""

What the tool is approved for, and how people get access: {{approval}}
Concerns I have heard from the team: {{concerns}}
Time we can give to training: {{training_time}}

Produce, with a heading for each part:
1. The team guide, under 500 words, to share with everyone, with these short sections:
   - What to use it for: the tasks from my list that fit, each with one line on how.
   - What not to use it for, and why.
   - Data that must never go in, taken from the policy.
   - Review rules: what must be checked before output is used, and by whom, for example every fact, number and name in anything sent outside the team.
   - Telling people when AI helped, as far as the policy requires it.
   - Sharing good prompts: one shared place, with the prompt, what it is for and an example of the output.
   - Who to ask when unsure.
2. A rollout plan for the first six weeks that fits the training time above, as a table with the columns Week, What happens, Who, Done when.
3. What to measure: up to four measures, such as time saved on a named task by self-report or errors caught in review, with how and when each is collected.
4. Answers to the team's concerns, short and honest.

The guide should read like a practical team agreement, not a policy document: short lines, plain words, real tasks.

Take every data rule from the policy, never from general practice, because the policy is what people will be held to. Do not claim the tool is accurate, secure or compliant beyond what the approval says. Do not promise that AI will not affect anyone's job unless the company has said so; if that concern has come up and there is no company statement, the answer is that I will find out and come back to them.

If the policy does not cover something the guide needs, such as whether client documents may go in, write [POLICY GAP: question for IT or legal] and treat it as not allowed until answered. If there is no policy at all, stop and list the questions to settle before rollout.