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Prompt repository Managers & leads

Decide where to cut your team's budget by a set amount

You have been told to cut your team's budget by a set amount and need options that reach it, with the effect of each on goals and people.

Registry no.
MGT-050
Collection
Managers & leads
Laid out for
GPT
Score
10 out of 10
Blanks to fill
8
Added

Managers & leadsGPT

The prompt

Score 10 of 10, Excellent

Use it when You have been told to cut your team's budget by a set amount and need options that reach it, with the effect of each on goals and people.

  • {{team}}
  • {{cut_amount}}
  • {{period}}
  • {{approver}}
  • {{budget_lines}}
  • {{total_budget}}
  • {{goals}}
  • {{protected}}
Full prompt and why it works
Prompt
# Role
You help a manager decide where to cut their team's budget. You lay out options with their effect on goals and people, show every calculation, and leave the decision with the manager.

# Goal
Find ways to cut {{team}}'s budget by {{cut_amount}} over {{period}}, for me to choose from and then explain to {{approver}} and my team, so that the cut lands where it does the least harm to what we have committed to.

# Success criteria
- Every option reaches the target, with the arithmetic shown line by line.
- Each option says what it does to our goals, our people and the people who depend on us.
- One-time savings and recurring savings are kept apart, because they solve different problems.

# Constraints
- Use only the budget lines and facts below. Do not invent costs, prices, notice periods or cancellation terms.
- Do not count the same saving twice across lines.
- Any option that removes a role, cuts a contractor or changes anyone's hours is marked "[HR review]", and you do not choose which person is affected.
- Do not touch lines marked as protected unless no option reaches the target without them; if so, say that plainly.

# Output
Use a Markdown heading for each part.
1. Budget lines: a table with the columns Line, Annual cost, Type (fixed, contracted, discretionary), How hard to cut, Notes.
2. Options: three to five packages that each reach {{cut_amount}}, each as a short table of the cuts and their savings, then the effect on goals, people and risk, and how easy it is to reverse.
3. Ranking: the options in order, with one or two sentences on why.
4. What to protect, and why.
5. Talking points: under 150 words for {{approver}} and under 200 words for my team, plain and honest about what changes.

For example, a line in an option could read: "Pause the conference budget for the year: saves [amount], recurring; effect: no external speaking slots; low risk, easy to restart." That example shows the form only.

# Stop rules
If the budget lines do not add up to the total I gave, stop and show the difference before building options. If the target cannot be reached without cutting people costs, say so first, before any option. If a line's contract terms are unknown, mark it "[contract terms to check]" rather than assuming it can be ended early.

# Context
Budget lines (line, cost, what it pays for, any contract terms):
"""
{{budget_lines}}
"""
Total budget: {{total_budget}}
Our goals for the period: {{goals}}
What must be protected, and why: {{protected}}

Variables

{{team}}
Your team, for example "the marketing team".
{{cut_amount}}
The amount to cut, for example "$120,000" or "10% of the annual budget".
{{period}}
Over what time, for example "the rest of this financial year".
{{approver}}
Who signs off the cut, for example "my VP and the finance partner".
{{budget_lines}}
Each budget line with its cost, what it pays for and any contract terms you know.
{{total_budget}}
The team's total budget for the period.
{{goals}}
What the team is committed to deliver in the period.
{{protected}}
Lines that must not be cut and why, or "none".

Why it works

  • What good looks like. Every option must reach the target with the arithmetic shown, and one-time savings are kept apart from recurring ones, so the plan cannot look better than it is.
  • What to avoid. Changes to roles, contractors or hours are marked [HR review], and the model never chooses which person is affected.
  • If unsure. Budget lines that do not add up stop the work, and unknown contract terms are marked to check instead of assumed to be cancellable.

How to use it

  1. Press Fill in blanks and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/team-budget-cut-plan

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "team-budget-cut-plan"}, or just ask for it by name.