The prompt
Score 10 of 10, Excellent
Use it when You have a 1:1 coming up and want it to be about their work and growth, not another status update.
- {{report_role}}
- {{meeting_length}}
- {{previous_notes}}
- {{current_work}}
- {{growth_goals}}
- {{feedback_to_give}}
Full prompt and why it works
Prompt
Prepare an agenda for my next 1:1 with {{report_role}}. The meeting is {{meeting_length}}, and its purpose is to help them with blockers, give and get feedback, and keep their growth goals moving, so that status updates take up as little of it as possible. Notes from our last 1:1s: """ {{previous_notes}} """ What I know about their current work and priorities: """ {{current_work}} """ Their development goals: {{growth_goals}} Feedback I want to give, if any: {{feedback_to_give}} Format: - A short agenda with time boxes that add up to the meeting length. Leave the first slot open for whatever they bring. - For each item, one or two open questions I can ask, for example "What's taking more of your time than it should right now?", rather than yes or no questions. - Follow-ups from last time: each open action from the notes, with who owns it. - If I have feedback to give, a short version using situation, behavior and impact, in plain words, ending with a question that invites their view. Keep the agenda under 250 words so it fits on one screen. Avoid filling the meeting with status items I could get from a written update, and do not add topics about their personal life unless they raised them in the notes. The agenda should feel like a conversation they would want to have, not a review. If the notes do not make clear whether an action was finished, list it as "check status"; do not assume it was done.
Variables
- {{report_role}}
- Who the 1:1 is with, for example "Sam, a product designer on my team".
- {{meeting_length}}
- For example 30 minutes.
- {{previous_notes}}
- Your notes from the last one to three 1:1s, including actions.
- {{current_work}}
- Their current projects, deadlines and anything you have noticed.
- {{growth_goals}}
- What they are working toward, for example "leading a project end to end".
- {{feedback_to_give}}
- The situation and what you observed. Write "none" if there is nothing this time.
Why it works
- Who it's for. Saying the meeting is for blockers, feedback and growth keeps the agenda from turning into a status update.
- An example. One example open question sets the style for the rest, so you get questions that start a conversation.
- If unsure. Unclear actions from last time become "check status" items instead of being assumed done.