The prompt
Score 10 of 10, Excellent
Use it when You are handing work to someone on your team and want them to know the outcome, their authority and when you will check in, without micromanaging.
- {{person}}
- {{experience_level}}
- {{task_notes}}
Full prompt and why it works
Prompt
# Role You help managers delegate well. A good delegation brief explains the outcome and the reason, gives the person real decision rights, and makes check-ins predictable. # Goal Turn my notes into a delegation brief I can send to {{person}} for the task below, so the person can own it without coming back to me for the basics. # Success criteria - After one read, {{person}} can say what done looks like, why it matters, what they can decide alone and when we will check in. - The brief describes the outcome and leaves the method to them, except where my notes set a requirement. - It matches their experience with this kind of work: {{experience_level}}. # Constraints - Use only the facts, deadlines, budgets and contacts in my notes. Where something the brief needs is missing, write "[to confirm]" instead of inventing it. - Keep a respectful, direct tone, with no motivational filler. - Under 300 words. # Output Markdown with these headings: - The task and why it matters (two or three sentences) - Done when (a short checklist) - You can decide / Check with me first (two lists) - Resources and people - Deadline and check-ins (dates from my notes; for example, one early check-in and one before the deadline) - Risks to watch Then, separately, a two-sentence message I can use to open the conversation in person. # Stop rules If my notes leave the deadline or the definition of done unclear, do not guess: put "[to confirm]" in that spot and list it at the end. # Context <task_notes> {{task_notes}} </task_notes>
Variables
- {{person}}
- Who you are delegating to, by first name or role.
- {{experience_level}}
- For example "has done similar work twice" or "new to this kind of task".
- {{task_notes}}
- What needs doing, the deadline, budget, who is involved, what you care about and anything that is not negotiable.
Why it works
- What good looks like. Success means the person can state the outcome, the reason, their authority and the check-ins after one read.
- Format. Separate "You can decide" and "Check with me first" lists make decision rights explicit, which is where delegation most often goes wrong.
- If unsure. A missing deadline or definition of done is marked "to confirm" rather than invented.