Prompt repository Email, meetings & presentations
ChatGPT prompts for work emails and meetings
Most AI help at work goes into the same few jobs: replying to email, writing up meetings and turning notes into slides. These 29 prompts cover them, from a reply to an email that asks five things at once to formal minutes from a transcript. Each one asks for your facts as blanks, so the AI writes from what happened instead of guessing.
- Prompts
- 29
- Registry code
- OFF
- Average score
- 10 out of 10
- Works in
- ChatGPT, Claude, Gemini and Copilot
The 29 prompts
- OFF-001Sort a batch of emails by what needs youYou are back from time off or behind on email and want the pile sorted into what needs a reply today, what can wait, and what is only for your information.
- OFF-002Build a meeting agenda from what the meeting must decideYou are running a meeting and want an agenda with time boxes, owners and the outcome each item needs, so the meeting ends with decisions.
- OFF-003Turn meeting notes into decisions and action itemsYou have messy notes or an auto-generated transcript and need a short summary of what was decided and who is doing what, to send to the group.
- OFF-004Say no to a request politely and keep the relationshipSomeone asked for your time, a favor, a meeting or extra work, and you need to decline clearly without sounding cold or leaving the door half open.
- OFF-005Write a weekly status update from rough notesYou owe your manager or stakeholders a weekly update and have a jumble of notes, and you want something they can read in a minute.
- OFF-006Write a difficult work email: bad news or pushbackYou have to tell someone something they will not like (a delay, a no, a mistake, a disagreement) and want it clear, calm and fair.
- OFF-007Catch up on a long email thread you were copied intoYou have been added to a long thread or are taking it over, and need to know what was decided, what is still open, and what anyone expects from you.
- OFF-008Write a professional email from rough bullet pointsYou need to send a clear, polite email and only have a few points jotted down.
- OFF-009Change the tone of an email before you send itYou need a blunt, frustrated or rambling email made calmer, warmer or firmer without changing what it says.
- OFF-010Reply to an email that asks several thingsYou need a reply that answers every question and request in a long email, in order, without missing one.
- OFF-011Outline a presentation from your goal and audienceYou need a slide-by-slide outline with one message per slide before you open PowerPoint or Slides.
- OFF-012Turn a report or document into slidesYou need a long document condensed into slide headlines, a few bullets each, and speaker notes.
- OFF-013Send a follow-up email after an internal meetingYou need to tell attendees what was agreed, who owns what, and by when, while the meeting is fresh.
- OFF-014Write formal meeting minutes from a transcriptYou need minutes for a board, committee or governance meeting with attendees, motions, decisions and votes.
- OFF-015Write speaker notes for a deck you already haveYou need what to say on each slide in your own words so the talk fits your time slot.
- OFF-016Rewrite slide titles so each one states the pointYou need topic labels like "Q3 update" turned into headlines that tell the audience the takeaway.
- OFF-017Rewrite a message for a senior executiveYou need a message cut down so a busy leader sees the ask, the reason and the deadline in the first lines.
- OFF-018Prepare a one-page brief before an important meetingYou need a quick brief on who you are meeting, the history, open issues and what you want from the meeting.
- OFF-019Nudge someone who has not repliedYou need a polite chaser that gets an answer without sounding passive-aggressive.
- OFF-020Escalate a problem to your manager or leadershipYou need to raise a blocked or risky issue with facts, impact, options and a clear ask.
- OFF-021Plan your week from a messy task listYou need a long, mixed task list turned into a realistic weekly plan with priorities and what can wait.
- OFF-022Ask for more time on a deadlineYou need to request an extension honestly, with a new date and what you will deliver in the meantime.
- OFF-023Write a handover note and out-of-office reply before leaveYou need colleagues covering for you to know what is in flight, who to contact and what can wait.
- OFF-024Turn a long procedure or policy into a checklistYou need a dense document turned into a step-by-step checklist people will actually follow.
- OFF-025Build a travel itinerary from booking confirmationsYou need flights, hotels and meetings from several emails combined into one clear itinerary.
- OFF-026Introduce two people by emailYou need an introduction that tells each person why the other is worth meeting and what to do next.
- OFF-027Thank a colleague for specific workYou need a thank-you that names exactly what someone did and the difference it made.
- OFF-028Compile an internal newsletter from team updatesYou need several teams' updates turned into a short internal newsletter people will read.
- OFF-029Plan a work event, offsite or team celebrationYou need a timeline, task checklist and budget lines for an event so nothing is forgotten.
How to use them
- Open a prompt and press Fill in variables. Type your details into each blank; they stay in your browser.
- Copy the filled prompt into ChatGPT, Claude, Gemini or Copilot, or check it first in the Prompt Grader.
- Read the answer against your own facts before you use it. The Fact Check List shows what to check.
Questions
Can ChatGPT take meeting minutes?
It cannot sit in the meeting, but it writes good minutes from a transcript or your notes. Paste the transcript into the minutes prompt, list who attended, and it returns decisions, owners and dates, with anything unclear marked for you to check instead of filled in.
Do these prompts work in Claude, Gemini and Copilot?
Yes. Each prompt is laid out for one kind of model, shown beside it, but every one works in ChatGPT, Claude, Gemini and Microsoft Copilot. Fill in the blanks and paste the whole prompt into the chat.
Are these prompts free?
Yes. You can open ten prompts without signing up, and a free email unlocks all 319 in the repository. Use them in your own work and your clients' work; please do not republish the collection.