Prompt repository Operations
ChatGPT prompts for operations managers
14 prompts for keeping the day-to-day running: standard operating procedures from a messy process, supplier emails, shift schedules, inspection checklists and incident write-ups. Each one starts from how the work is really done, which you describe in the blanks.
- Prompts
- 14
- Registry code
- OPS
- Average score
- 10 out of 10
- Works in
- ChatGPT, Claude, Gemini and Copilot
The 14 prompts
- OPS-001Turn a messy process into a standard operating procedureA process lives in one person's head or a chat thread, and you need a checklist anyone on the team can follow.
- OPS-002Compare vendor proposals against your requirementsYou have several quotes or proposals for the same need and want a fair side-by-side comparison against your criteria, with every claim traced to a proposal.
- OPS-003Draft RFP or questionnaire answers from approved contentA request for proposal or a vendor questionnaire has dozens of questions, and you want first-draft answers built only from content your team has already approved.
- OPS-004Write a blameless review of an operational incidentSomething went wrong, such as a missed shipment, a payment run error or an outage, and you need a factual review that leads to fixes rather than blame.
- OPS-005Turn project notes into a RACI chartA project or process involves several people and teams, and nobody is sure who decides, who does the work and who just needs to know.
- OPS-006Write a request for proposal to send to suppliersYou need requirements, evaluation criteria and a timeline that suppliers can respond to.
- OPS-007Find delays and waste in a processYou need the bottlenecks, handoffs and rework in a process and practical fixes.
- OPS-008Vet a new supplier before you signYou need the questions, documents and red flags to check before you take on a supplier.
- OPS-009Turn audit or inspection findings into a corrective action planYou need each finding with a root cause, action, owner and deadline.
- OPS-010Draft a staff shift schedule from availabilityYou need a fair schedule that meets coverage needs from availability and rules you provide.
- OPS-011Draft a prior authorization or insurance appeal letterYou work in a medical office and need a payer letter built from the clinical facts and policy criteria provided.
- OPS-012Plan reorders from stock and sales numbersYou need reorder quantities and timing from current stock, sales pace and supplier lead times.
- OPS-013Write a shift handover reportYou need the next shift to know what happened, what is open and what to watch.
- OPS-014Write a short safety briefing for frontline staffYou need a five-minute safety talk on one hazard with clear do's and don'ts.
How to use them
- Open a prompt and press Fill in variables. Type your details into each blank; they stay in your browser.
- Copy the filled prompt into ChatGPT, Claude, Gemini or Copilot, or check it first in the Prompt Grader.
- Read the answer against your own facts before you use it. The Fact Check List shows what to check.
Questions
Can ChatGPT write an SOP?
Yes, from a description of how the task is really done. The SOP prompt turns a rough walkthrough into numbered steps with owners, checks and what to do when something goes wrong, and lists the questions it needs you to answer.
Do these prompts work in Claude, Gemini and Copilot?
Yes. Each prompt is laid out for one kind of model, shown beside it, but every one works in ChatGPT, Claude, Gemini and Microsoft Copilot. Fill in the blanks and paste the whole prompt into the chat.
Are these prompts free?
Yes. You can open ten prompts without signing up, and a free email unlocks all 319 in the repository. Use them in your own work and your clients' work; please do not republish the collection.