Prompt repository Hiring & people
ChatGPT prompts for HR and recruiters
20 prompts for hiring and HR work: inclusive job descriptions, structured interview plans with scorecards, candidate emails, onboarding plans and policy FAQs. They are written so a person makes every decision about a person, and none of them ranks or screens candidates.
- Prompts
- 20
- Registry code
- PPL
- Average score
- 10 out of 10
- Works in
- ChatGPT, Claude, Gemini and Copilot
The 20 prompts
- PPL-001Write an inclusive job descriptionYou are opening a role and want a post that attracts people who could do the job well and promises nothing you have not agreed.
- PPL-002Build a structured interview plan and scorecard for a roleYou are about to interview for a role and want every interviewer asking job-related questions and scoring answers against the same bar.
- PPL-003Turn rough interview notes into evidence-based feedbackYou have just finished an interview and need to write up feedback for the hiring team from scribbled notes, tied to the scorecard and free of snap judgments.
- PPL-004Write a kind rejection email after an interviewA candidate interviewed and will not move forward, and you want to tell them clearly and respectfully without saying anything you would regret.
- PPL-005Prepare a reference check callYou are about to call a candidate's references and want questions that get specific, job-related answers rather than polite generalities.
- PPL-006Plan a new hire's first 90 daysSomeone is starting soon and you want a week-by-week plan that gets them productive without burying them in their first week.
- PPL-007Turn an HR policy into an employee FAQA policy is accurate but hard to read, and you want an FAQ employees can follow, with every answer traceable to the policy text.
- PPL-008Find patterns in exit interview notesYou have a stack of exit interview notes or survey answers and want honest patterns about why people leave, with counts and quotes, without identifying anyone.
- PPL-009Summarize workplace investigation interviews neutrallyYou are looking into a workplace complaint and need a neutral record of what each person said, kept apart from any conclusion, for the person who will decide.
- PPL-010Draft an offer letter from agreed termsYou need a clear offer letter from the agreed role, pay, start date and conditions, ready for HR or legal review.
- PPL-011Write a recruiting message to a passive candidateYou need a short, specific message that gives someone who is not job hunting a reason to talk.
- PPL-012Draft a workplace policy from your decisionsYou need a policy on remote work, leave or conduct written from decisions you have made, with gaps flagged for legal review.
- PPL-013Answer an employee's HR question kindly and accuratelyYou need a clear reply about leave, pay or benefits that quotes the relevant policy.
- PPL-014Summarize a long written grievance neutrallyYou need the specific allegations, dates, people and requests pulled out of a long complaint letter.
- PPL-015Turn engagement survey results into an action planYou need a few priorities, owners and actions from survey results that managers can actually carry out.
- PPL-016Document a disciplinary conversation or written warningYou need factual, neutral documentation of a conduct or performance issue and what happens next.
- PPL-017Explain benefits or open enrollment to employeesYou need plan options, deadlines and next steps explained so employees can choose.
- PPL-018Plan pay increases within a fixed budgetYou need options for distributing a raise budget fairly using performance and pay position.
- PPL-019Build a succession plan with a nine-box gridYou need key roles, possible successors, readiness and development steps in one view.
- PPL-020Prepare for a termination meetingYou need a short, respectful script and logistics checklist for letting someone go.
How to use them
- Open a prompt and press Fill in variables. Type your details into each blank; they stay in your browser.
- Copy the filled prompt into ChatGPT, Claude, Gemini or Copilot, or check it first in the Prompt Grader.
- Read the answer against your own facts before you use it. The Fact Check List shows what to check.
Questions
Can we use ChatGPT to screen resumes?
Not without legal advice and a plan for fairness. Automated screening carries specific duties in some places, and anti-discrimination law applies to the result whatever tool produced it. These prompts help write and structure hiring material, and stop short of ranking candidates on purpose.
Do these prompts work in Claude, Gemini and Copilot?
Yes. Each prompt is laid out for one kind of model, shown beside it, but every one works in ChatGPT, Claude, Gemini and Microsoft Copilot. Fill in the blanks and paste the whole prompt into the chat.
Are these prompts free?
Yes. You can open ten prompts without signing up, and a free email unlocks all 319 in the repository. Use them in your own work and your clients' work; please do not republish the collection.