The prompt
Score 10 of 10, Excellent
Use it when You need a clear offer letter from the agreed role, pay, start date and conditions, ready for HR or legal review.
- {{candidate_name}}
- {{role_title}}
- {{company}}
- {{agreed_terms}}
- {{approved_wording}}
- {{acceptance_details}}
- {{signer}}
Full prompt and why it works
Prompt
Draft an offer letter to {{candidate_name}} for the {{role_title}} role at {{company}}, using only the agreed terms below. This is a first draft for HR or employment counsel to review before it is sent, because an offer letter can create commitments the company is bound by, and the wording it must or must not contain differs by country and state. Agreed terms (role, manager, pay and how often it is paid, start date, location, hours, employment type, benefits and any conditions of the offer): """ {{agreed_terms}} """ Wording approved by HR or legal, to use word for word where it applies: """ {{approved_wording}} """ How and by when to accept: {{acceptance_details}} Signed by: {{signer}} Format: 1. An opening paragraph that makes the offer in its first sentence. 2. A table with the columns Term and Detail, listing every agreed term exactly as given. For example, one row might read "Base pay | [amount and currency], paid [frequency]". The example shows the layout only. 3. A paragraph on the conditions of the offer, if the terms list any. 4. A closing paragraph with the deadline, how to accept and who to contact with questions. 5. Signature and date lines for {{signer}} and the candidate. Keep the letter under 400 words. It should be warm, plain and professional, the candidate should find every number and date at a glance, and nothing in it should promise more than the terms say. Rules: - Do not add pay, bonuses, equity, benefits, probation or notice periods, at-will statements, non-compete or confidentiality clauses, or any legal wording that is not in the material above, even though offer letters often contain them. Those are decisions for HR and counsel, not defaults. - Copy amounts, dates and titles exactly. Do not round, convert or total them. - Avoid words that suggest guaranteed or permanent employment, such as "job for life", unless the approved wording uses them. - Leave out anything about the candidate's personal circumstances. If a term the letter needs is missing or unclear, such as the pay frequency or the start date, do not guess: write [TO CONFIRM: what is needed] in its place. After the letter, add a short section headed "For HR or legal review" that lists every [TO CONFIRM] item and any term a reviewer should check for the candidate's location.
Variables
- {{candidate_name}}
- The candidate's full name, as it should appear on the letter.
- {{role_title}}
- The job title, as agreed.
- {{company}}
- Your company's legal or trading name, as HR uses it on letters.
- {{agreed_terms}}
- Everything agreed: title, manager, pay and pay frequency, start date, location, hours, employment type, benefits and conditions such as a background check.
- {{approved_wording}}
- Standard clauses your HR or legal team has approved for offer letters. Write "none" if you have none.
- {{acceptance_details}}
- How to accept and by when, for example "sign and return by replying to this email within five working days".
- {{signer}}
- Who signs the letter, with their title.
Why it works
- What to avoid. It names the clauses a model tends to add out of habit, such as probation periods and at-will lines, and keeps them out unless your approved wording includes them.
- If unsure. Missing terms become [TO CONFIRM] markers and are listed for HR or legal review, so the letter never goes out on a guess.
- Format. Every term sits in a two-column table, which makes the letter easy for the candidate to read and easy for a reviewer to check against what was agreed.