The prompt
Score 10 of 10, Excellent
Use it when You need a policy on remote work, leave or conduct written from decisions you have made, with gaps flagged for legal review.
- {{policy_topic}}
- {{organization}}
- {{decisions}}
- {{scope}}
- {{related_policies}}
- {{policy_owner}}
Full prompt and why it works
Prompt
Draft a workplace policy on {{policy_topic}} for {{organization}}, written from the decisions below. It is a draft for {{policy_owner}} and employment counsel to review before it is adopted. Policies on leave, remote work and conduct often have legal minimums that differ by location, and a policy cannot override them, so the draft states our decisions clearly and leaves the legal check to a qualified person. Decisions we have made: """ {{decisions}} """ Who it covers and where they work: {{scope}} Related policies it should point to: """ {{related_policies}} """ Format, with these headings: 1. Purpose: two sentences. 2. Who this policy applies to. 3. The policy: numbered rules, one decision per rule. 4. How to request or use it: numbered steps. 5. Responsibilities: employees, managers and HR. 6. Exceptions: how they are requested and who approves them. 7. Related policies. 8. Owner and review date. Length: 500 to 900 words. Write in plain language, at about a US grade 8 reading level, addressing employees as "you". Each rule should be specific enough that two managers would apply it the same way, for example "Send requests to your manager at least [notice period] before the start date" rather than "with reasonable notice". The example shows the form only. Rules: - Use only the decisions above. Do not add entitlements, numbers, eligibility rules, deadlines or disciplinary consequences that we have not decided. - Do not state what the law requires, and do not claim that the policy complies with any law. - Use neutral, gender-neutral wording, and apply each rule to everyone in scope. If one of our decisions treats some employees differently, keep it as written and flag it for review. Where a policy like this usually needs a decision we have not made, such as who approves requests, what happens when two requests conflict or what records are kept, do not fill the gap: write [DECISION NEEDED: the question] in its place. After the policy, add a section headed "For legal review" listing every [DECISION NEEDED] item, any decisions that seem to conflict, and the topics where local law may set requirements for our locations.
Variables
- {{policy_topic}}
- What the policy covers, for example remote and hybrid work, parental leave or a code of conduct.
- {{organization}}
- Your organization's name.
- {{decisions}}
- What you have decided, in any form: bullet notes, an email thread or meeting notes.
- {{scope}}
- Who the policy covers and where they work, for example "all employees in the US and Canada".
- {{related_policies}}
- Names of policies this one should refer to, such as an expense or leave policy. Write "none" if there are none.
- {{policy_owner}}
- Who owns the policy, for example "the head of people".
Why it works
- What to avoid. It never states what the law requires or adds entitlements you have not decided, because a policy that promises more or less than you meant is hard to take back.
- If unsure. Gaps become [DECISION NEEDED] markers, gathered with the legal questions in one list for review, so the draft shows what is still open.
- What good looks like. Each rule must be specific enough that two managers would apply it the same way, which is the test a policy actually faces.