Write a move-out inspection report and deposit letter

Write a move-out inspection report and a security deposit letter for the tenant of {{property}}, for {{manager}} to check against the photos and send, so that every deduction is backed by evidence and a cost, normal wear and tear is never charged, and the deposit is handled within the time and rules the law sets.

Move-in condition report:
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{{move_in_report}}
"""

Move-out inspection notes, with photo references:
"""
{{move_out_notes}}
"""

Repair invoices or quotes, cleaning costs, and unpaid rent or charges the lease allows us to deduct:
"""
{{costs}}
"""

Deposit held, and any interest the law requires: {{deposit}}
Lease clauses on deductions and cleaning: {{lease_terms}}
The deposit law that applies, as we understand it (return deadline, itemization rules, how it must be sent): {{deposit_law}}
Move-out date: {{move_out_date}}
Today's date: {{today}}

Produce:
1. Inspection report: a table with the columns Room, Item, Condition at move-in, Condition at move-out, Beyond normal wear?, Evidence (photo ref), Deduction. Go room by room in the order of the move-in report.
2. An itemized statement: each deduction with its cost and source document, the total, the deposit and interest held, and the balance to return or owed.
3. The letter to the tenant, under 300 words: the move-out date, the amount being returned and how and when it is sent, the deductions by reference to the statement, how to ask about or dispute an item, and the sender.

Normal wear and tear is the decline that comes from ordinary living, for example faded paint, light scuffs or worn carpet in walkways, as opposed to holes, burns, stains or broken fixtures. That example shows the distinction only; the lease and the law decide where the line falls. Where the law or our policy requires a deduction to be prorated for the age of the item, show the calculation.

Do not charge for anything recorded as damaged at move-in, for anything without a photo or note, or for cleaning beyond what the lease allows. Do not cite a law beyond what is given above. The letter should be factual and neutral, never accusing, and must not refer to the tenant's family, age, disability, religion, national origin or any other protected characteristic.

If an item's move-in condition is not recorded, mark it "Unclear" in the Beyond normal wear column and leave the deduction for {{manager}} to decide. If the deadline in the deposit law has passed or falls within three days of today, put a first line "FOR THE MANAGER: deposit deadline" with the date. If the deposit law is blank, write [CHECK: deadline and rules under local law] in the letter.