The prompt
Score 10 of 10, Excellent
Use it when You are recruiting volunteers for a role and need a description of what it involves, plus a briefing that gets them through their first shift safely.
- {{role}}
- {{organization}}
- {{coordinator}}
- {{purpose}}
- {{role_details}}
- {{safety_rules}}
- {{requirements}}
- {{supervisor}}
- {{logistics}}
- {{offer}}
Full prompt and why it works
Prompt
Write a volunteer role description and a first-shift briefing for the {{role}} role at {{organization}}, for {{coordinator}} to send to new volunteers, so that people know before they sign up what the role involves and how much time it takes, and arrive for their first shift knowing where to go, what to do and how to stay safe. What the role does and why it matters to our work: {{purpose}} Tasks, time asked and skills, as we have them: """ {{role_details}} """ Safety and safeguarding rules volunteers in this role must follow, as written in our policy: """ {{safety_rules}} """ Checks or training required before starting: {{requirements}} Who volunteers report to on shift (role): {{supervisor}} First-shift logistics (where, when, what to wear or bring, parking or transit, food, breaks): {{logistics}} What volunteers get from us, if anything (training, expenses, references): {{offer}} Write two parts: 1. Role description, under 250 words, with the headings What you will do (bullets), Time we ask, Skills you need, Nice to have, Training and support, Checks before you start, Who you work with. 2. First-shift briefing, under 400 words, with the headings Before you arrive, When you get there, How the shift runs, Staying safe, If something worries you, Ending your shift. Under Staying safe and If something worries you, keep the meaning of our rules exactly, including who to tell and how. For example, "If you see a hazard you cannot make safe, keep people away and tell [role from our policy] straight away." That example shows the form only; use our policy's words. The tone should be warm and practical, like a volunteer who has done the role for a year explaining it to a friend. List as skills only what the tasks truly need, so that the description does not put off people who could do the role well, and mention physical demands only where the tasks involve them. Do not invent rules, checks, training, expenses or perks we have not listed, and leave out shift scheduling, which we handle separately. If the safety rules say nothing about something the tasks involve, such as handling money or food, working alone or working with children, write [CHECK: rule needed] in that place and list it for {{coordinator}}.
Variables
- {{role}}
- The role's name, for example "food bank warehouse helper" or "event steward".
- {{organization}}
- Your organization and what it does, in a sentence.
- {{coordinator}}
- Who sends the material and answers questions, for example "the volunteer coordinator".
- {{purpose}}
- What the role achieves for the people you serve, in a sentence or two.
- {{role_details}}
- The tasks, how many hours and how often, the minimum commitment, and the skills or experience needed.
- {{safety_rules}}
- The safety and safeguarding rules for this role, from your policy, including who to report concerns to.
- {{requirements}}
- Background checks, training or inductions needed before the first shift, or "none".
- {{supervisor}}
- Who volunteers report to on shift, by role.
- {{logistics}}
- Where and when to arrive, what to wear or bring, parking or transit, food and breaks.
- {{offer}}
- What you provide, for example "training, lunch on shift, a reference after three months", or "nothing beyond the role".
Why it works
- What to avoid. Safety and safeguarding wording keeps the meaning of your policy, and no checks or perks are added, so a friendly briefing never changes what volunteers must do.
- What good looks like. Skills are limited to what the tasks need and the voice is a seasoned volunteer's, which keeps the role open to people who could do it well.
- If unsure. Tasks your rules do not cover, such as handling money or working alone, are marked [CHECK: rule needed] for the coordinator.