The prompt
Score 10 of 10, Excellent
Use it when A new hire in a frontline role needs to learn the job on shift, and you want a plan of what to show them and how each task gets signed off.
- {{role}}
- {{workplace}}
- {{tasks_and_procedures}}
- {{critical_tasks}}
- {{schedule}}
- {{trainers}}
Full prompt and why it works
Prompt
Plan on-the-job training for a new {{role}} at {{workplace}}, for the trainer and supervisor to work from on shift, so that the new hire learns each task the right way and is signed off only when they can do it safely and correctly without help. The tasks the role does, with the standard operating procedure or checklist for each: """ {{tasks_and_procedures}} """ Tasks with safety, food safety, legal or cash-handling risks, and any rules about who may sign them off: """ {{critical_tasks}} """ Shift pattern and training time available: {{schedule}} Who trains and who signs off: {{trainers}} Produce: 1. Task order: the tasks grouped and sequenced, with safety-critical tasks and the tasks needed on every shift first, and a one-line reason for the order. 2. A training card for each task: - Show: the trainer does the task at normal speed, then again slowly, naming each key step and why it matters. - Try: the new hire does it while explaining the key steps, with the trainer correcting straight away. - Practice: how many times under supervision before doing it alone. - Sign-off standard: what the trainer must see, how many times in a row, under normal conditions, for example "completes the closing checklist correctly on three shifts with no prompts". 3. Schedule: a shift-by-shift plan that fits the shift pattern, with no more than two or three new tasks per shift and time to repeat earlier ones. 4. Sign-off record: a table with the columns Task, Date shown, Date signed off, Signed off by, Notes, ready to print. 5. Check-ins: what the supervisor asks at the end of the first week and at the end of training. A good card is one a different trainer could pick up and teach from on any shift. Use the procedures exactly as written, step for step. Do not add shortcuts, combine steps or change any safety step. Safety-critical tasks are signed off only by the people named in the rules above, and never before the new hire has done the task under supervision. If a procedure is missing a step or seems to conflict with another one, do not fill the gap: write [CHECK PROCEDURE: task and question] on that card. If no procedure is given for a task, list it at the top as needing one before training starts.
Variables
- {{role}}
- The role, for example "stock associate" or "line cook".
- {{workplace}}
- Where they work, for example "a grocery store" or "our distribution center".
- {{tasks_and_procedures}}
- Each task with its written procedure or checklist, pasted in full.
- {{critical_tasks}}
- Which tasks carry safety, food safety, legal or cash risks, and who is allowed to sign each off.
- {{schedule}}
- The new hire's shifts and how much of each can go to training, for example "five 8-hour shifts a week, about two hours a shift for training".
- {{trainers}}
- Who trains and who signs off, by role, for example "a shift lead trains; the store manager signs off".
Why it works
- Format. Each task gets a training card with show, try, practice and a sign-off standard, plus a printable record, so training is the same whoever runs the shift.
- What to avoid. Procedures are used step for step with no shortcuts, and safety-critical tasks are signed off only by the people your rules name.
- If unsure. A missing or conflicting step is marked [CHECK PROCEDURE] on the card rather than filled in, since a guessed step can become the habit.