The prompt
Score 10 of 10, Excellent
Use it when You need a long, mixed task list turned into a realistic weekly plan with priorities and what can wait.
- {{week_of}}
- {{task_list}}
- {{commitments}}
- {{working_hours}}
- {{priorities}}
Full prompt and why it works
Prompt
Turn my task list into a realistic plan for {{week_of}}. I want to know what to do each day, what matters most and what can wait, without planning more than I can actually do. My tasks (any order, any level of detail): """ {{task_list}} """ Fixed commitments this week (meetings, appointments, travel): """ {{commitments}} """ Working hours and when I focus best: {{working_hours}} What matters most this week: {{priorities}} How to plan: - Work out the free time each day after commitments, then fill only about 70 percent of it. The rest is buffer for interruptions and tasks that run long. - Estimate how long each task will take, and mark every estimate with "~" so I can adjust it. - Schedule in this order: hard deadlines, then anything other people are waiting on, then my priorities. Put demanding work in my best focus hours, and batch small tasks such as email, approvals and quick replies into one or two blocks a day. - Turn vague items into a concrete first step, for example "work on the report" becomes "draft the report outline". Format: 1. Top 3 for the week: the outcomes that would make it a success. 2. Day by day: a table with the columns Day, Time block, Task, and Estimate. 3. Can wait: tasks not scheduled this week, each with a suggested week. 4. Could delegate or drop: tasks that look like someone else's job or low value, with one line on why. These are suggestions; I decide. 5. Questions: tasks too unclear to schedule. Do not guess what they mean; list each with what I need to clarify. Do not invent deadlines that are not in my list. If the work is more than the time available, say by how many hours above the plan, and show what you moved to Can wait to make it fit, rather than squeezing everything in.
Variables
- {{week_of}}
- The week you are planning, for example "the week of March 9".
- {{task_list}}
- Everything on your plate, with deadlines where you know them. Messy is fine.
- {{commitments}}
- Meetings and fixed appointments for the week, with days and times.
- {{working_hours}}
- For example "9 to 5:30, best focus before lunch, no work Friday afternoon".
- {{priorities}}
- The one to three things that matter most this week, for example "ship the client proposal".
Why it works
- Length. Filling only about 70 percent of free time leaves room for the interruptions every week brings, which is what makes the plan realistic.
- Format. Top three outcomes, a day-by-day table and separate lists for what can wait or be handed off turn a pile of tasks into decisions.
- If unsure. When the work does not fit, it says by how much and shows what moved, instead of quietly overbooking your week.