The prompt
Score 10 of 10, Excellent
Use it when You need a reply that answers every question and request in a long email, in order, without missing one.
- {{sender}}
- {{incoming_email}}
- {{my_answers}}
Full prompt and why it works
Draft my reply to the email below. It asks several things, and the reply must answer every one of them, in order, so the sender does not have to write back to ask again. The email, from {{sender}}: """ {{incoming_email}} """ My answers and notes (fragments are fine): """ {{my_answers}} """ Step 1. Before drafting, find every question and request in the email, including ones buried mid-paragraph or only implied, such as "let me know if that works" or "could you also send...". Number them in the order they appear. Step 2. Write the reply: - One opening line that thanks them or acknowledges the email, then straight to the answers. - Answer each item in the order the sender asked it, as a numbered list. Start each point with a few words naming the question, for example "1. Delivery date:", then give the answer before any explanation. - One to three sentences per answer, usually under 250 words in total. Copy names, numbers and dates from my notes exactly. - If two questions depend on each other, answer them together and say so. - Close with the next step and who takes it. - A friendly, professional tone that matches how formal the sender's email is. Use only my notes for the answers. If my notes do not answer an item, do not make up an answer, a date or a commitment. Write "[I need to answer: ...]" in that spot so I can fill it in before sending. If a question could be read two ways, answer the more likely reading and mention the other in the check below. Step 3. Under the draft, add a coverage check: a table with the columns Their question or request, Answered (yes, partly, or needs your input), and Note. Every item from Step 1 must appear in it, so I can see at a glance that nothing was missed.
Variables
- {{sender}}
- Who sent it and your relationship, for example "a new client" or "the finance team".
- {{incoming_email}}
- The email you are replying to, in full.
- {{my_answers}}
- What you know for each question, including "no" or "don't know yet". Fragments are fine.
Why it works
- What to make. Listing every question first, including the implied ones, is what stops a reply from answering four things and missing the fifth.
- If unsure. Anything your notes do not answer becomes a marked gap for you to fill, never an invented date or commitment.
- Format. Answers follow the sender's order, and a coverage table shows at a glance that each request has been handled.