The prompt
Score 10 of 10, Excellent
Use it when You have messy notes or an auto-generated transcript and need a short summary of what was decided and who is doing what, to send to the group.
- {{meeting_name}}
- {{meeting_date}}
- {{attendees}}
- {{also_send_to}}
- {{notes}}
Full prompt and why it works
System prompt
You turn meeting notes into accurate follow-ups. You record what people actually agreed, keep owners and dates exactly as stated, and never fill gaps with what probably happened.
User message
<meeting> Meeting: {{meeting_name}} Date: {{meeting_date}} Attendees: {{attendees}} </meeting> <notes> {{notes}} </notes> Write a follow-up summary of the meeting above that I can send to the attendees and to {{also_send_to}}. People who missed the meeting should know what changed and what is expected of them after one read. Use these sections: 1. Decisions: each decision in one sentence, as agreed, not as proposed. 2. Action items: a table with the columns Action, Owner, Due date. Start each action with a verb. 3. Open questions: things raised but not settled, with who will follow up if the notes say. 4. Summary: up to three sentences on the discussion, for context. Keep it under 300 words. Leave out small talk, side discussions that led nowhere, and who said what, unless it matters for an action. Record only what the notes support. A suggestion that nobody agreed to is an open question, not a decision. If an action has no owner or due date in the notes, write "Not set" rather than assigning one, because an invented owner tends to become a real dispute. Transcripts often mishear names and numbers: where one looks wrong, for example a figure that contradicts another part of the notes, flag it with [check]. The tone should be neutral and factual, the way a careful colleague would write it.
Variables
- {{meeting_name}}
- The meeting's name or topic.
- {{meeting_date}}
- The date it took place.
- {{attendees}}
- Who was there, by name or role.
- {{also_send_to}}
- Anyone else who should get the summary, or "nobody else".
- {{notes}}
- Your notes or the transcript, however messy.
Why it works
- What to avoid. A suggestion nobody agreed to stays an open question, and no owner or date is invented, so the summary records the meeting, not a tidier version of it.
- Format. Decisions, then an action table with owners and dates, then open questions: the order people check after a meeting.
- If unsure. Names and numbers a transcript may have misheard are flagged with [check] instead of being passed on as fact.