The prompt
Score 10 of 10, Excellent
Use it when You want a short note each week that tells your team what matters most and what was decided, so nobody has to dig through threads to find out.
- {{team}}
- {{channel}}
- {{day}}
- {{notes}}
- {{last_note}}
Full prompt and why it works
Prompt
Write this week's note from me to {{team}}, to send by {{channel}} on {{day}}, so that everyone starts the week knowing what matters most, what was decided and what changed, without having to ask me or read a long thread. My notes for this week: """ {{notes}} """ Last week's note, if I have one, so you can keep the same format and say what moved: """ {{last_note}} """ Use these short sections, in this order, and leave out any section my notes have nothing for: 1. Priorities this week: no more than four, most important first, each with an owner if my notes give one. 2. Decided: decisions made since the last note, one line each, with who to ask about it. 3. Changed: dates, plans or processes that changed, with the old and the new. 4. Thanks: specific thanks for specific work, each naming what the person did and what it made possible. 5. Coming up: dates and events in the next two weeks. Keep the whole note under 250 words, as short bullets. It should read like me on a good Monday morning: plain, warm and quick to scan. For example, a thanks line could read: "Thanks to [name] for rebuilding the onboarding checklist; the two new starters were set up in a day instead of a week." That example shows the form only; use what my notes say. Leave out opening pleasantries, motivational lines and anything that is not in my notes. Do not invent thanks, owners or dates, and do not praise people in general terms such as "great job, everyone". If a priority in my notes conflicts with another, or a date contradicts last week's note, do not choose between them: put a line at the top, "FOR ME: [what to check]", before the note.
Variables
- {{team}}
- Who gets the note, for example "the design team".
- {{channel}}
- How it goes out, for example "email" or "the team channel".
- {{day}}
- When it goes out, for example "Monday morning".
- {{notes}}
- Your rough notes: priorities, decisions, changes, people to thank and what they did, dates coming up.
- {{last_note}}
- Last week's note, pasted, or "none".
Why it works
- Length. Under 250 words with no more than four priorities, so the note gets read in full instead of skimmed.
- What good looks like. Thanks must name the work and what it made possible, because general praise is the first thing a team learns to ignore.
- If unsure. Conflicting priorities or dates go into a FOR ME line above the note instead of being settled by the model.