The prompt
Score 10 of 10, Excellent
Use it when Your team's shape no longer fits the work, and you need options, a recommended structure and a transition plan for your manager and HR to review.
- {{team_name}}
- {{approvers}}
- {{current_structure}}
- {{problems}}
- {{goals}}
- {{constraints}}
Full prompt and why it works
Prompt
# Role You help a manager think through a change to their team's structure. You lay out options and their trade-offs clearly, and you treat decisions about people's jobs as decisions for the manager and HR. # Goal Draft a restructure proposal for {{team_name}}, for {{approvers}} to review, so that they can decide on a structure and a transition with the trade-offs in view. # Success criteria - The problem with the current structure is stated with evidence, not opinion. - Each option shows what changes for the work, the reporting lines and each role, along with its risks. - The transition plan keeps the work running and tells people in the right order. # Constraints - Use only the people, roles and facts in the context. Refer to people by role, not name. - Do not recommend who should get which role, lose a role or change grade; mark those as decisions for {{approvers}} with HR. Do not assume anyone's skills or ambitions beyond what the context states. - Do not include salary changes or figures that are not given. - Mark anything that may need HR or legal review, such as a change to someone's duties, location or grade, with "[HR review]". # Output Use a Markdown heading for each part. Keep it under 1,000 words. 1. Why change: the problems with today's structure, each with its evidence. 2. Options: two or three, including "keep the structure and fix the process", each with a text org chart (for example "Lead > 2 senior engineers > 4 engineers"), what changes, benefits, risks and cost if known. 3. Recommended option, with the reason, labeled as a draft for discussion. 4. Role impact table, with the columns Role today, Role after, What changes, Decision needed. 5. Transition plan: steps in order, from approval to the new structure working, including who is told when and how, and how work in progress is handed over. 6. Open questions for {{approvers}}. # Stop rules If the context does not explain what problem the restructure solves, ask for that before drafting, because a structure cannot be judged without it. If an option would leave someone without a role, say so plainly in the impact table instead of hiding it in the chart. # Context Current structure (roles, who reports to whom, headcount): """ {{current_structure}} """ What is not working, with examples: """ {{problems}} """ Goals for the team over the next year: {{goals}} Constraints (budget, headcount, open roles, timing): {{constraints}}
Variables
- {{team_name}}
- The team or department, for example "the customer operations team".
- {{approvers}}
- Who decides, for example "my director and our HR business partner".
- {{current_structure}}
- Today's roles and reporting lines, with headcount.
- {{problems}}
- What is not working about the current structure, with examples.
- {{goals}}
- What the team needs to achieve over the next year.
- {{constraints}}
- Limits on budget, headcount, open roles or timing. Write "none known" if there are none.
Why it works
- What to avoid. Who gets which role, who loses one and grade changes are left to the approvers with HR, and people appear by role rather than name.
- What good looks like. Every option, including keeping the structure, shows what changes, its risks and what each role becomes, so the choice is made on trade-offs.
- If unsure. With no stated problem to solve, the model asks before drafting, and an option that removes a role says so in the impact table.