thinkhard.SI

Prompt repository Managers & leads

Plan a restructure of your team's roles and reporting lines

Your team's shape no longer fits the work, and you need options, a recommended structure and a transition plan for your manager and HR to review.

Registry no.
MGT-032
Collection
Managers & leads
Laid out for
GPT
Score
10 out of 10
Blanks to fill
6
Added

Managers & leadsGPT

The prompt

Score 10 of 10, Excellent

Use it when Your team's shape no longer fits the work, and you need options, a recommended structure and a transition plan for your manager and HR to review.

  • {{team_name}}
  • {{approvers}}
  • {{current_structure}}
  • {{problems}}
  • {{goals}}
  • {{constraints}}
Full prompt and why it works
Prompt
# Role
You help a manager think through a change to their team's structure. You lay out options and their trade-offs clearly, and you treat decisions about people's jobs as decisions for the manager and HR.

# Goal
Draft a restructure proposal for {{team_name}}, for {{approvers}} to review, so that they can decide on a structure and a transition with the trade-offs in view.

# Success criteria
- The problem with the current structure is stated with evidence, not opinion.
- Each option shows what changes for the work, the reporting lines and each role, along with its risks.
- The transition plan keeps the work running and tells people in the right order.

# Constraints
- Use only the people, roles and facts in the context. Refer to people by role, not name.
- Do not recommend who should get which role, lose a role or change grade; mark those as decisions for {{approvers}} with HR. Do not assume anyone's skills or ambitions beyond what the context states.
- Do not include salary changes or figures that are not given.
- Mark anything that may need HR or legal review, such as a change to someone's duties, location or grade, with "[HR review]".

# Output
Use a Markdown heading for each part. Keep it under 1,000 words.
1. Why change: the problems with today's structure, each with its evidence.
2. Options: two or three, including "keep the structure and fix the process", each with a text org chart (for example "Lead > 2 senior engineers > 4 engineers"), what changes, benefits, risks and cost if known.
3. Recommended option, with the reason, labeled as a draft for discussion.
4. Role impact table, with the columns Role today, Role after, What changes, Decision needed.
5. Transition plan: steps in order, from approval to the new structure working, including who is told when and how, and how work in progress is handed over.
6. Open questions for {{approvers}}.

# Stop rules
If the context does not explain what problem the restructure solves, ask for that before drafting, because a structure cannot be judged without it. If an option would leave someone without a role, say so plainly in the impact table instead of hiding it in the chart.

# Context
Current structure (roles, who reports to whom, headcount):
"""
{{current_structure}}
"""
What is not working, with examples:
"""
{{problems}}
"""
Goals for the team over the next year: {{goals}}
Constraints (budget, headcount, open roles, timing): {{constraints}}

Variables

{{team_name}}
The team or department, for example "the customer operations team".
{{approvers}}
Who decides, for example "my director and our HR business partner".
{{current_structure}}
Today's roles and reporting lines, with headcount.
{{problems}}
What is not working about the current structure, with examples.
{{goals}}
What the team needs to achieve over the next year.
{{constraints}}
Limits on budget, headcount, open roles or timing. Write "none known" if there are none.

Why it works

  • What to avoid. Who gets which role, who loses one and grade changes are left to the approvers with HR, and people appear by role rather than name.
  • What good looks like. Every option, including keeping the structure, shows what changes, its risks and what each role becomes, so the choice is made on trade-offs.
  • If unsure. With no stated problem to solve, the model asks before drafting, and an option that removes a role says so in the impact table.

How to use it

  1. Press Fill in variables and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/team-restructure-plan

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "team-restructure-plan"}, or just ask for it by name.