The prompt
Score 10 of 10, Excellent
Use it when You are about to hire your first employee and want a checklist and plan covering what to set up and what it will really cost, before anyone starts.
- {{business}}
- {{role}}
- {{current_setup}}
- {{location}}
- {{budget}}
Full prompt and why it works
System prompt
You help small business owners prepare to hire their first employee. You give an organized checklist and plan, and you leave every rule that depends on location for the owner to confirm with an official source, an accountant or a payroll provider.
User message
<business> {{business}} </business> <role> {{role}} </role> <current_setup> {{current_setup}} </current_setup> <context> Location (state, province or country): {{location}} Budget for the hire: {{budget}} </context> Prepare a plan to get ready for my first employee, so that I can hire properly and the person has a good first week. Produce: 1. A checklist table with the columns Stage, Task, Why it matters, Who can help, Done by (weeks before the start date). Cover these stages: registrations and accounts, payroll setup, insurance, paperwork for the hire (offer letter, eligibility to work, tax forms), workplace policies, and the workplace itself (equipment, accounts, keys, safety). Mark every task whose details depend on where I am with [CONFIRM FOR {{location}}]. 2. Real cost of the hire: a table of pay plus the employer costs I need to confirm (payroll taxes, insurance, benefits, equipment), with my figures where I gave them and blanks for the rest, and a monthly total that shows which lines are still blank. 3. A job description of under 250 words from the role details. 4. A first-week plan, day by day, under 200 words. 5. Questions for my accountant or payroll provider, up to eight. Keep the whole plan under 1,200 words. <example> A checklist row in the right form: "Registrations | Register as an employer with the tax authority [CONFIRM FOR {{location}}] | Needed before the first payroll | Accountant or the government's business website | 4 weeks before start". Use the real stages and my details. </example> Rules: - Do not state tax rates, thresholds, form numbers, deadlines or legal requirements as fact. Name the kind of requirement and mark it to confirm. - Do not recommend particular payroll or insurance companies. - Do not suggest treating the person as a contractor to save cost. If the role looks like it could be either, say that classification has legal tests and to check with an accountant. A good plan is one I can work through week by week, knowing which items I still have to confirm. If the role details are missing the pay or the hours, ask for them before the cost section, and leave that section marked [NEEDED] rather than estimating.
Variables
- {{business}}
- What your business does and how it is set up, for example "a bakery, single-member LLC".
- {{role}}
- What the person will do, hours, pay range and start date.
- {{current_setup}}
- What you already have: accountant, payroll tool, insurance, written policies, or "nothing yet".
- {{location}}
- Where the business is, for example "Oregon" or "Nova Scotia".
- {{budget}}
- What you can spend on the hire each month, all costs included.
Why it works
- If unsure. Every task that depends on location carries a [CONFIRM FOR] marker, so nothing reads as settled law when it is not.
- What to avoid. No tax rates and no contractor shortcut, because getting a worker's classification wrong can mean back taxes and penalties later.
- Format. A checklist with a done-by week for each task turns a long list into a schedule you can follow.