thinkhard.SI

Prompt repository Small business

Tell customers you are selling or closing your business

You are selling or closing your business and need to tell customers clearly what happens to anything they have paid for or are owed, and by when.

Registry no.
SMB-058
Collection
Small business
Laid out for
Any chat model
Score
10 out of 10
Blanks to fill
10
Added

Small businessAny chat

The prompt

Score 10 of 10, Excellent

Use it when You are selling or closing your business and need to tell customers clearly what happens to anything they have paid for or are owed, and by when.

  • {{business}}
  • {{change}}
  • {{decision}}
  • {{orders}}
  • {{gift_cards}}
  • {{deposits}}
  • {{warranties}}
  • {{accounts}}
  • {{new_owner}}
  • {{contact}}
Full prompt and why it works
Prompt
Write the announcement that {{business}} is {{change}}, so that every customer knows what happens to anything they have paid for or are owed, what they need to do and by when, and hears it from us first, plainly.

The decision and the key dates:
"""
{{decision}}
"""

What happens to each of these, as I have decided ("not applicable" where it does not apply):
Open orders and bookings: {{orders}}
Gift cards, vouchers and store credit: {{gift_cards}}
Deposits and prepayments: {{deposits}}
Warranties, guarantees and returns: {{warranties}}
Accounts, memberships and the customer data we hold: {{accounts}}
If sold, the new owner as they have agreed to be named, and what stays the same: {{new_owner}}
How to contact us, and until when: {{contact}}

Produce:
1. The main announcement, under 300 words, for email and the website: what is happening and when, in the first two sentences; then each item above that applies, under its own short heading, with what the customer should do and the deadline; thanks; contact details.
2. A short version under 60 words for a sign on the door and social media, pointing to the full notice.
3. A list of every date in the notice, in order, so I can check them.

The tone should be warm, direct and grateful, without drama. Give a reason in one sentence only if the decision notes include one I want to share.

For example, a gift card section in the right form: "Gift cards: you can use them in the shop until [date]. After that, email us by [date] for a refund of the balance." That example shows the form only.

Do not:
- Promise refunds, gift card value, warranty cover or data deletion beyond what I decided.
- Say anything about the new owner beyond what they agreed to.
- Make statements about customers' legal rights. If I sell gift cards or take deposits, add a note to me, outside the announcement, that some places have rules about them when a business closes, to check before sending.

If an item on the list has no decision, keep its heading and write [DECISION NEEDED] under it rather than leaving it out, because customers will ask about it. If two dates conflict, say so at the top.

Variables

{{business}}
Your business name.
{{change}}
What is happening, for example "closing on [date]" or "being sold to new owners from [date]".
{{decision}}
The decision in your own words, with the dates that matter and any reason you want to share.
{{orders}}
What happens to open orders and bookings.
{{gift_cards}}
What happens to gift cards, vouchers and store credit, and until when.
{{deposits}}
What happens to deposits and prepayments.
{{warranties}}
What happens to warranties, guarantees and returns.
{{accounts}}
What happens to customer accounts, memberships and their data.
{{new_owner}}
If sold, how the new owner may be named and what stays the same, or "not applicable".
{{contact}}
How customers can reach you, and until what date.

Why it works

  • If unsure. Every item keeps its heading, with [DECISION NEEDED] where you have not decided, because customers will ask about all of them.
  • What to avoid. Nothing is promised beyond your decisions, and gift card rules are flagged for you to check rather than stated.
  • Format. Each item that applies gets its own heading with an action and a deadline, so customers can find theirs at a glance.

How to use it

  1. Press Fill in blanks and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/selling-or-closing-business-notice

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "selling-or-closing-business-notice"}, or just ask for it by name.