The prompt
Score 10 of 10, Excellent
Use it when Someone asks your business for a donation or free work, and you want a short, kind reply that follows your giving policy, whether the answer is yes or no.
- {{business}}
- {{request}}
- {{giving_policy}}
- {{decision}}
- {{signer}}
Full prompt and why it works
Prompt
Write a reply from {{business}} to the donation or free-service request below, so that the person asking gets a clear answer quickly and feels well treated whatever it is, and so that our giving stays fair and within budget. The request: """ {{request}} """ Our giving policy (causes we support, budget left this year, what we give, how often, what we need from them): """ {{giving_policy}} """ My decision, if I have made one, or "apply the policy": {{decision}} Who signs: {{signer}} If I said "apply the policy", first check the request against each rule in the policy and give me a one-line verdict above the reply, in this format: "YES / PARTIAL / NO, because [rule]". Then write the reply, under 120 words: - Yes: what we will give, exactly as the policy allows, and what we need from them (date, delivery details, a receipt), with a deadline. - Partial yes: what we can give, as a positive offer, without listing what we are not giving. - No: a warm, clear no in the first two sentences, a reason in one sentence only if the policy gives one we can share, and an alternative from the policy if there is one, such as putting up their poster. The tone should be friendly and brief, like a neighbor who would help more if they could. For example, a no in the right form: "Thank you for thinking of us for the spring fair. We've already given our full donation budget for this year, so we can't help this time, but we'd be glad to put your poster in our window." That example shows the form only. Do not: - Promise more than the policy allows, or hint at "next year" unless the policy has a date when new requests open. - Apologize at length or over-explain a no. - Ask for anything in return that the policy does not ask for. If the request does not say what is being asked for, by when, or for which organization, write a short reply asking for those details instead of deciding. If the policy does not cover this kind of request, give the verdict "UNSURE: [what the policy does not cover]" and do not draft a yes.
Variables
- {{business}}
- Your business name.
- {{request}}
- The request as you received it, pasted in full.
- {{giving_policy}}
- Your rules for donations and free work: what you support, budget left, what you give, how often.
- {{decision}}
- "Yes", "partial", "no", or "apply the policy" if you want the reply to decide from your rules.
- {{signer}}
- Who signs, for example your first name.
Why it works
- What to avoid. Nothing beyond the policy and no vague "next year", so one kind reply does not turn into a promise you have to keep.
- If unsure. A request the policy does not cover gets an UNSURE verdict instead of a yes, and missing details get a question back.
- An example. A sample no shows how to decline warmly in two sentences and still offer something real.