The prompt
Score 10 of 10, Excellent
Use it when The offer is approved and you are about to call the candidate, so you want a script that states the terms exactly and answers their first questions without overpromising.
- {{caller}}
- {{candidate_name}}
- {{role}}
- {{approved_terms}}
- {{flexibility}}
- {{approver}}
- {{candidate_priorities}}
- {{conditions}}
- {{timing}}
Full prompt and why it works
Write a script for {{caller}} to use when calling {{candidate_name}} to offer them the {{role}} role, so that the candidate hears the approved terms exactly, feels genuinely wanted, and ends the call knowing what happens next. The written offer that follows must match what is said, so the script may contain only what has been approved. The approved offer: """ {{approved_terms}} """ What we can be flexible on: {{flexibility}} Who must approve anything beyond that: {{approver}} What we know matters to this candidate, from the process: {{candidate_priorities}} Conditions on the offer, such as references or a background check, as HR has worded them: {{conditions}} When we need an answer, and when the written offer will arrive: {{timing}} Produce, with a heading for each part: 1. Opening, under 60 words to say aloud: who is calling and that this is good news, then straight into the offer. 2. The offer, in the order a candidate listens for it: role and start date, base pay, then bonus, equity, benefits and anything else approved, each exactly as written above, including the conditions. Mark where to pause and let them react. 3. Why we want them: two sentences tied to what the panel saw, not general praise. 4. Answers to likely first questions, 6 to 8, such as "Is there room on the salary?", "Can I start later?" and "When do benefits begin?", each answered only from the approved terms and the flexibility above. 5. What to say when you cannot answer or agree on the spot, for example: "That is a fair question. I will check and come back to you by [day]." That example shows the form only. 6. Close: the next steps, the date we need an answer, and how to reach you. 7. A note sheet for after the call, with the columns Question asked, What I said, Follow-up owed. The tone should be warm and confident without pressure: no exploding deadlines and no hints that other candidates are waiting. Do not: - Promise a promotion, a raise, a title change, a bonus amount, remote work or job security beyond the approved terms, even casually, because a spoken promise can turn into a dispute later. - Mention anything the candidate shared about family, health, age or other personal matters. - Agree to a change outside the flexibility above; the script says it will be taken back to {{approver}}. If any part of the approved offer is unclear or missing, such as whether a bonus is guaranteed or a start date is fixed, put [CONFIRM BEFORE CALLING: what] in its place and list these at the top of the script.
Variables
- {{caller}}
- Who makes the call, for example "the recruiter" or "the hiring manager".
- {{candidate_name}}
- The candidate's first name.
- {{role}}
- The job title being offered.
- {{approved_terms}}
- The offer exactly as approved: title, start date, base pay, bonus, equity, benefits, location or remote terms.
- {{flexibility}}
- What you may move on without further approval, for example "start date by up to two weeks; nothing on base pay".
- {{approver}}
- Who approves anything beyond that, for example "the head of talent".
- {{candidate_priorities}}
- What the candidate said matters to them about the job, from the interviews.
- {{conditions}}
- Conditions on the offer as HR has worded them, or "none".
- {{timing}}
- When you need an answer and when the written offer goes out, for example "answer by Friday; written offer sent today".
Why it works
- What to avoid. No spoken promises on promotion, raises, remote work or job security beyond the approved terms, because what a recruiter says on the call is what the candidate remembers.
- Format. A note sheet of each question, the answer given and the follow-up owed keeps the written offer in line with the call.
- If unsure. An unclear term becomes a [CONFIRM BEFORE CALLING] marker at the top, so it is settled before the phone rings, not during the call.