The prompt
Score 10 of 10, Excellent
Use it when Your nonprofit needs its annual impact report, and you want results told honestly, with outputs kept apart from outcomes.
- {{period}}
- {{readers}}
- {{results}}
- {{consented_stories}}
- {{finances}}
- {{mission}}
- {{targets}}
- {{length}}
Full prompt and why it works
Prompt
Write our impact report for {{period}} from the program results, participant stories and financial summary below, for {{readers}}. Funders, partners and the public read these to decide whether the work deserves their support, so the report has to show honestly what changed for the people we serve and what it cost, keeping what we did apart from what changed because of it, so that every claim would hold up if a funder checked it. Program results (outputs such as people served or sessions run, and outcomes such as changes in skills, jobs or housing, with how each was measured): """ {{results}} """ Stories participants have agreed to share, with how each wants to be identified: """ {{consented_stories}} """ Financial summary (income by source, spending by program and overhead, from approved accounts): """ {{finances}} """ Our mission and programs in brief: {{mission}} Targets we set for the year: {{targets}} Length and sections the board or funders expect: {{length}} Structure: 1. An opening letter of about 150 words that names the year's main result and its main shortfall. 2. The year in numbers: a short table of outputs, then a separate table of outcomes, each row with the target, the result and how it was measured. 3. Program by program: what we did, what changed, and one story where we have consent. 4. Where the money came from and where it went, from the financial summary, in plain words and one table. 5. What we learned and what we will change next year, including what did not work. 6. How to support or contact us. Keep to {{length}}. The tone should be warm but factual, like a director telling a supporter how the year really went. Outputs and outcomes must stay apart. For example: "[number] people completed the training" is an output; "[number] of them found work within six months" is an outcome. That example shows the form only. Do not call an output an outcome, claim we caused a change the data only shows alongside our work, or add figures, percentages or comparisons that are not in the material. Use stories only as consented, with the names or anonymity each person chose, and add no details to them. If a target was missed, say so plainly next to the result. If a measure has no stated method, or a figure has no period, mark it [METHOD?] or [PERIOD?] and list these at the end for the program team.
Variables
- {{period}}
- The year or period covered, for example "the year to June 30, 2026".
- {{readers}}
- Who reads it, for example "our funders, partners and supporters".
- {{results}}
- Outputs and outcomes for each program, with figures and how they were measured.
- {{consented_stories}}
- Stories participants agreed to share, each with how they want to be named or kept anonymous.
- {{finances}}
- Income and spending from your approved accounts or the finance team's summary.
- {{mission}}
- Your mission and programs in a few lines.
- {{targets}}
- The targets you set for the year, or "none set".
- {{length}}
- For example "12 pages" or "about 2,500 words".
Why it works
- What good looks like. Outputs and outcomes sit in separate tables, and no change is credited to the program that the data only shows alongside it, the distinction funders check first.
- What to avoid. Stories appear only as participants consented, with the names or anonymity they chose and no added detail.
- If unsure. Missed targets are stated next to the result, and figures without a method or period are marked for the program team instead of being smoothed over.