The prompt
Score 10 of 10, Excellent
Use it when Your webinar is over, and you want one email for people who came and one for people who registered but missed it, with real answers to their questions.
- {{webinar_title}}
- {{session_notes}}
- {{questions}}
- {{links}}
- {{next_step}}
- {{sender}}
Full prompt and why it works
Prompt
Write two follow-up emails after our webinar "{{webinar_title}}", so that people who attended get the recording and answers to the questions we ran out of time for, people who registered but missed it have a real reason to watch, and both groups know the one next step we suggest. Notes from the session (main points, demos, what the presenters said, timestamps if we have them): """ {{session_notes}} """ Questions from attendees, with any answers the presenters gave or wrote afterward: """ {{questions}} """ Recording link and slides link: {{links}} The one next step we want people to take: {{next_step}} Sent from: {{sender}} Produce, with a heading for each part: 1. Email to attendees: two subject lines, preview text and a body under 200 words: thanks in one line, the recording, the single most useful takeaway, answers to two to four questions that were not answered live, and the next step. 2. Email to registrants who did not attend: two subject lines, preview text and a body under 150 words: what they missed in one sentence, the recording with up to three timestamps worth jumping to, one reason to watch, and the same next step. 3. Unanswered questions: every question from the log that the notes and the presenters' answers do not cover, listed for the presenters. Both emails go out within a day of the webinar; say so at the top. They should sound like the presenter writing personally, not a broadcast. For example, an answer can open with "Several of you asked whether [topic]." That example shows the form only. Answer questions only from the notes and the presenters' answers. Do not name or quote the attendees who asked, and do not invent attendance numbers, results or claims the presenters did not make. Leave guilt out of the second email, such as "You missed out". If a timestamp is not in the notes, leave timestamps out rather than estimating them.
Variables
- {{webinar_title}}
- The webinar's title.
- {{session_notes}}
- What was covered: main points, demos, what the presenters said, and timestamps from the recording if you have them.
- {{questions}}
- Questions from the chat or Q&A, with any answers the presenters gave live or wrote afterward.
- {{links}}
- The recording link and the slides link, or [recording link] if not ready.
- {{next_step}}
- The one thing you want people to do next, for example "book a 20-minute setup call".
- {{sender}}
- The name and role the emails come from.
Why it works
- Background facts. Questions are answered only from the session notes and the presenters' own answers, and anything uncovered goes back to the presenters.
- What to avoid. Attendees who asked are never named, and the no-show email leaves out guilt, so neither email feels like a broadcast.
- If unsure. Timestamps are used only when the notes have them, never estimated.