The prompt
Score 10 of 10, Excellent
Use it when A new hire is moving for the job, and you want a clear guide to what the company pays for, how to claim it and what they would owe back if they leave early.
- {{new_hire_name}}
- {{from_location}}
- {{to_location}}
- {{sender}}
- {{package}}
- {{claim_process}}
- {{tax_treatment}}
- {{contact}}
Full prompt and why it works
Prompt
Write a guide to the relocation package for {{new_hire_name}}, who is moving from {{from_location}} to {{to_location}} to join us, from {{sender}}, so that they know exactly what we cover, how and when to claim it, and what they would have to repay if they leave early. People moving for a job are juggling a lot at once, and unclear terms here turn into unpleasant surprises months later. The relocation package as approved (items, limits, lump sums, deadlines, repayment terms): """ {{package}} """ How to claim (system, receipts, approvals, when payments arrive): {{claim_process}} What our package says about tax: {{tax_treatment}} Contact for relocation questions: {{contact}} Produce: 1. A short email, under 120 words, that introduces the guide and names the contact. 2. The guide, with these headings: What we cover, How to claim, Deadlines, Tax, If you leave early, Questions. Under What we cover, use a table with the columns Item, What is covered, Limit, How to claim, Deadline. Under If you leave early, quote the repayment terms exactly, then explain them in plain words with a worked example using the package's own numbers, for example "If you leave after [months], you repay [share] of [amount]." That example shows the form only. Keep the guide under 500 words, apart from the table. It should read as clear and friendly, the way a helpful colleague would walk someone through it. Do not: - Add items, limits or deadlines that are not in the package. - Say how anything is taxed beyond what the package states. Tax on relocation payments depends on the country and on the person's situation, so add "Check with a tax adviser about your own situation" under Tax, and write [CHECK WITH PAYROLL] beside any item whose tax treatment the package leaves out. - Soften or leave out the repayment terms. If the package and the claim process disagree, for example on a deadline, list each difference above the email under "Fix before sending" instead of picking one.
Variables
- {{new_hire_name}}
- The new hire's first name.
- {{from_location}}
- Where they are moving from.
- {{to_location}}
- Where they are moving to.
- {{sender}}
- Who the guide comes from, for example "the HR coordinator".
- {{package}}
- The approved package: each item and its limit, any lump sum, deadlines and the repayment clause, pasted as written.
- {{claim_process}}
- How claims work, for example "submit receipts in the expense system within 60 days; paid with the next payroll".
- {{tax_treatment}}
- What the package says about tax, or "nothing stated".
- {{contact}}
- Who answers relocation questions, with how to reach them.
Why it works
- What to avoid. Nothing about tax beyond what the package states and no softened repayment terms, because those are the two parts people most regret misunderstanding.
- An example. The repayment clause is quoted and then worked through with the package's own numbers, so the new hire can see what leaving early would cost.
- If unsure. Items with no stated tax treatment get a [CHECK WITH PAYROLL] marker, and clashes between the package and the claim process are listed before sending.