The prompt
Score 10 of 10, Excellent
Use it when Journalists keep asking the same background questions, and you want a one-page fact sheet they can quote from without calling to check.
- {{organization}}
- {{audience}}
- {{facts}}
- {{milestones}}
- {{boilerplate}}
- {{media_contact}}
- {{as_of}}
Full prompt and why it works
Prompt
Write a press fact sheet for {{organization}}, for {{audience}}, so that a reporter on deadline can copy any line into a story without calling us to check it. A fact sheet is a reference page, not a press release: short labeled facts, no news angle, no sales language. Everything we have confirmed about the organization: """ {{facts}} """ Milestones with dates: """ {{milestones}} """ Our current boilerplate, if we have one: {{boilerplate}} Media contact: {{media_contact}} Date this information is accurate as of: {{as_of}} Lay it out in this order, on one page of under 450 words: 1. The name and a one-line description of what the organization does. 2. At a glance: labeled lines, one fact each, for example "Founded: [year], [city]", "Leadership: [name], [title]", "Employees: [number] (as of [date])". That example shows the form only. Include only the labels our facts support. 3. What we do: two short paragraphs in plain words, in the third person. 4. Milestones: a dated list, oldest first, one line each. 5. Key figures: each with its "as of" date and, where the facts give one, its source. 6. Boilerplate: 60 to 90 words. Tighten ours if we have one, keeping every fact in it. 7. Media contact. Rules: - Use only the facts above. Leave a label out rather than filling it with an estimate. - Every number carries an "as of" date, because journalists quote fact sheets for years. - No words like "leading", "innovative" or "award-winning" unless the facts include a source that supports them, and no promises about the future. - Write people's names and titles exactly as given. The tone should be neutral and exact, like an entry in a reference book. If a figure has no date, write [DATE NEEDED] after it. If two facts conflict, for example two different founding years, leave both out and list them under a final heading "Check before publishing".
Variables
- {{organization}}
- Your organization's name.
- {{audience}}
- Who will use it, for example "journalists covering our sector" or "the press page of our website".
- {{facts}}
- Every confirmed fact: what you do, founding year and place, leadership, people, customers or members, locations, ownership or funding, key figures with dates.
- {{milestones}}
- Dated milestones, one per line.
- {{boilerplate}}
- Your current "About us" paragraph, or "none".
- {{media_contact}}
- The name or team, email and phone line journalists should use.
- {{as_of}}
- The date the facts are accurate as of, written like "November 10, 2026".
Why it works
- What to avoid. Labels without a confirmed fact are left out, and words like "leading" need a source, so nothing on the sheet has to be walked back.
- What good looks like. Every number carries an "as of" date, because reporters quote fact sheets long after they are written.
- If unsure. Undated figures get [DATE NEEDED] and conflicting facts move to a check list instead of one being picked.