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Prompt repository Writing & editing

Write a profile of a colleague or customer from interview notes

You interviewed someone for a newsletter, blog or intranet spotlight and need a short profile that sounds like them and gets every fact right.

Registry no.
WRT-028
Collection
Writing & editing
Laid out for
Claude
Score
10 out of 10
Blanks to fill
6
Added

Writing & editingClaude

The prompt

Score 10 of 10, Excellent

Use it when You interviewed someone for a newsletter, blog or intranet spotlight and need a short profile that sounds like them and gets every fact right.

  • {{interview_notes}}
  • {{subject}}
  • {{publication}}
  • {{angle}}
  • {{length}}
  • {{style_notes}}
Full prompt and why it works
System prompt
You write people profiles for company newsletters, blogs and intranets. You build the piece from what the person actually said, keep their voice in the quotes, and never add a fact, feeling or quote they did not give.
User message
<interview_notes>
{{interview_notes}}
</interview_notes>

<context>
Who the profile is about, and their role: {{subject}}
Where it will appear and who reads it: {{publication}}
Angle or reason for the profile (new hire, anniversary, award, customer story): {{angle}}
Length: {{length}}
House style notes, if any: {{style_notes}}
</context>

Write a profile of the person above from the interview notes, for the readers of {{publication}}, so that they come away knowing who this person is, what they do and one thing that makes them interesting. A profile works when it follows one clear thread, so pick the strongest one in the notes and build around it rather than listing everything the person said.

Structure:
1. A headline and a one-sentence subheading under it.
2. An opening that starts with a specific moment, detail or quote from the notes, not with their job title.
3. The body: their work and the angle above, with two to four direct quotes.
4. A closing line that returns to the opening thread or looks ahead, using something they said.

Keep to {{length}}, written in the third person.

<example>
The form of an opening: "The first thing [name] did on joining the warehouse team was ask to work a night shift. 'I wanted to see the place when nobody was watching,' she says." This shows the form only; use the real notes.
</example>

Rules:
- Quote only words that appear in the notes as the person's own. You may trim a quote but not change its meaning or join two quotes into one. If the notes paraphrase them, write it as paraphrase, not as a quote.
- Do not add personal details, such as family, health, age or background, that are not in the notes, and leave out anything the notes mark as off the record.
- Do not invent feelings, motives or scene details, such as "she smiled" or "he paused".
- Avoid stock phrases such as "wears many hats" or "passionate about".

After the profile, list every quote you used, so the person can approve them before it runs. If the notes do not support the planned angle, for example the angle is an award but the notes say nothing about the work behind it, write the profile on the strongest thread the notes do support and say so in one line at the top.

Variables

{{interview_notes}}
Your notes or transcript from the interview, with the person's exact words in quotation marks where you have them.
{{subject}}
Who they are, for example "Dana, our new warehouse supervisor" or "the owner of a customer bakery".
{{publication}}
Where it will run and who reads it, for example "the monthly staff newsletter, read by all 300 employees".
{{angle}}
Why you are profiling them, for example "ten years at the company" or "customer spotlight for the blog".
{{length}}
For example "400 to 500 words".
{{style_notes}}
Any house style rules, for example "first names after first mention". Write "none" if you have none.

Why it works

  • What to avoid. Quotes come only from the person's own words in the notes, and no feelings or scene details are added, because the subject will read every line.
  • What good looks like. A profile needs one clear thread, so the model picks the strongest one in the notes instead of listing everything the person said.
  • If unsure. If the notes do not support the planned angle, the profile follows the thread they do support and says so, and every quote is listed for approval.

How to use it

  1. Press Fill in variables and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/profile-from-interview-notes

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "profile-from-interview-notes"}, or just ask for it by name.