The prompt
Score 10 of 10, Excellent
Use it when Someone is joining your team and you want to introduce them to colleagues, sharing only what they have agreed to share about themselves.
- {{new_person}}
- {{team}}
- {{role}}
- {{audience}}
- {{channel}}
- {{start_date}}
- {{responsibilities}}
- {{manager}}
- {{how_to_help}}
- {{approved_background}}
Full prompt and why it works
Prompt
Write an announcement introducing {{new_person}}, who is joining {{team}} as {{role}}, to send to {{audience}} by {{channel}}. The message should tell colleagues who this person is, what they will work on and how to work with them, so that people come to them with the right questions in the first weeks. It shares only the personal details the new person has agreed to share. Start date: {{start_date}} What they will work on, and who they will work with most: {{responsibilities}} Who they report to: {{manager}} How people can help them settle in, such as a welcome coffee or setup help: {{how_to_help}} Background the new person has approved for sharing (past roles, skills, where they are based, interests), in their words if possible: """ {{approved_background}} """ Structure: 1. A first line that names them, the role and the start date. 2. What they will work on, in two or three sentences, described as the work colleagues will see: the projects, the customers, the questions they can now take. 3. A short paragraph of background, only from the approved background above. 4. How to reach them, and one concrete way to help them settle in. 5. A short welcome line. Keep it under 180 words. It should feel warm and specific, like a manager who is glad this person is joining, without exaggeration. For example, a line about the work: "From [start date], [name] takes over supplier onboarding, so new supplier questions go to them rather than the shared inbox." That example shows the form only. Do not include anything about the person that is not in the approved background: no age, family, health, nationality, previous salary or reason for leaving their last job, and nothing from a public profile. Avoid hype such as "superstar" or "perfect fit". If the approved background is empty or says "not yet approved", write the announcement without a background paragraph and add a note above the draft: "Ask [name] what they are happy to share before sending." If the start date or reporting line is missing, use a placeholder such as [START DATE] and list it above the draft.
Variables
- {{new_person}}
- The new team member's name as they want it used.
- {{team}}
- The team they are joining.
- {{role}}
- Their job title.
- {{audience}}
- Who gets the announcement, for example "the whole department" or "the operations team and our key suppliers".
- {{channel}}
- How it will be sent, for example "email" or "the team channel".
- {{start_date}}
- Their first day.
- {{responsibilities}}
- What they will work on and who they will work with most.
- {{manager}}
- Who they report to.
- {{how_to_help}}
- One way colleagues can help, for example "say hello at Thursday's stand-up".
- {{approved_background}}
- What the new person has said you may share about them. Write "not yet approved" if you have not asked.
Why it works
- What to avoid. Personal details come only from what the new person approved, and the prompt names the details that must never appear, such as age, family, health or past salary.
- What good looks like. The work is described as colleagues will see it, so people know which questions to bring to the new person from the first week.
- If unsure. With no approved background, the draft leaves that paragraph out and reminds you to ask first, instead of filling it from guesswork.