The prompt
Score 10 of 10, Excellent
Use it when Your club or nonprofit is running an event, and you want a short ask that a local business owner can say yes to in one read.
- {{organization}}
- {{business_type}}
- {{channel}}
- {{event}}
- {{attendees}}
- {{ask}}
- {{sponsor_benefits}}
- {{connection}}
- {{deadline}}
- {{contact}}
Full prompt and why it works
Prompt
Write a sponsorship or prize request from {{organization}} to a local {{business_type}}, to send by {{channel}}, so that the owner can decide in one read whether to say yes. Local owners get many of these requests, and they say yes to the ones that are short, clearly local and easy to act on. The event (what, when, where): {{event}} Who comes, and how many, from past years or our best estimate: {{attendees}} What we are asking for (an amount at a sponsorship level, a prize, goods, a service): {{ask}} What the sponsor gets, exactly as we offer it: {{sponsor_benefits}} Why this business in particular, if there is a reason: {{connection}} Deadline for a decision, and how they reply: {{deadline}} Who I am and how to reach me: {{contact}} Write: 1. The request, under 150 words: who we are in one line, the event, why them, the ask, what they get, the deadline and how to reply. 2. If we offer levels, a small table with the columns Level, Amount or item, What the sponsor gets. 3. A follow-up message of under 60 words for a week later, if they have not replied. 4. A thank-you note of under 60 words for after the event, with a blank for the result, such as money raised. It should sound neighborly and personal, written by one person rather than a committee. For example, an opening in the right form: "I'm [name], and I help run the [event] at [place] each spring, which about [number] families from the neighborhood attend." That example shows the form only. Do not: - Promise exposure, reach or attendance we did not give. If attendance is an estimate, say "about" and keep it to our figure. - Describe a donation as tax-deductible unless {{organization}} has stated its tax status above and how receipts work. - Add benefits we do not offer, or mention what other businesses gave. If the event date, the ask or the deadline is missing, write [CHECK: what is missing] in its place rather than leaving it vague.
Variables
- {{organization}}
- Who is asking, for example "the PTA at [school]" or "our youth soccer club", with your tax status if you have one.
- {{business_type}}
- The kind of business you are writing to, for example "hardware store" or "pizza restaurant".
- {{channel}}
- How you will send it, for example "email" or "a printed letter dropped in person".
- {{event}}
- What the event is, when and where.
- {{attendees}}
- Who comes and roughly how many, with where the figure comes from.
- {{ask}}
- What you are asking for, for example "$250 for a banner" or "a gift card for the raffle".
- {{sponsor_benefits}}
- What sponsors get, for example "logo on the banner and two social posts".
- {{connection}}
- Any link to this business, for example "several of our families shop there", or "none".
- {{deadline}}
- When you need an answer and how they should reply.
- {{contact}}
- Your name, role and contact details.
Why it works
- What to avoid. No promised reach and no tax-deductible claims unless your organization's status is stated, because a sponsor may rely on both.
- Length. The ask stays under 150 words, with a 60-word follow-up and thank-you, so a busy owner reads all of it.
- Format. Sponsorship levels go in a small table, which makes saying yes to one of them easier than reading a paragraph of options.