thinkhard.SI

Prompt repository Teaching & training

Plan a mentoring program with matching rules and meeting guides

You are starting a mentoring program at work or school and need fair matching rules and guides that make each meeting worth the time.

Registry no.
EDU-047
Collection
Teaching & training
Laid out for
Any chat model
Score
10 out of 10
Blanks to fill
6
Added

Teaching & trainingAny chat

The prompt

Score 10 of 10, Excellent

Use it when You are starting a mentoring program at work or school and need fair matching rules and guides that make each meeting worth the time.

  • {{organization}}
  • {{program_owner}}
  • {{goals}}
  • {{participants}}
  • {{decisions}}
  • {{escalation_contact}}
Full prompt and why it works
Prompt
Plan a mentoring program for {{organization}}, for {{program_owner}} to run, so that mentees reach the goals below and mentors know exactly what is asked of them.

Goals of the program, and how we will know it worked:
"""
{{goals}}
"""

Who takes part (numbers, roles or year groups, locations, remote or in person) and how much time each side can give:
"""
{{participants}}
"""

Decisions already made (length of the program, sign-up, any budget, rules from HR or school leadership):
"""
{{decisions}}
"""

Use numbered sections with these headings:
1. Program summary: purpose, length and time asked of each side, in under 100 words.
2. Roles: what a mentor does and does not do, and the same for a mentee, as two short lists. Mentoring is support, not management, so a mentor is never the mentee's manager and does not report on them.
3. Matching: the criteria, how people state preferences, how matches are made and confirmed, and how either person can ask for a new match without blame.
4. Meeting rhythm: how often pairs meet, for how long, who sets up each meeting and where they meet.
5. Meeting guides: a first meeting (getting to know each other, goals, how to work together, confidentiality), a typical meeting, a midpoint check and a closing meeting. Each guide has an agenda with minutes and four to six questions. For example, a first-meeting question in the right form: "What would you like to be able to do by the end of the program that you cannot do now?" That example shows the form only.
6. Confidentiality and concerns: what stays between the pair, what does not (anything about safety or harm goes to {{escalation_contact}}), and how to raise a problem.
7. Timeline: from launch to the end of the program, with what the program owner does each month.
8. Evaluation: two to four measures tied to the goals, when they are collected, and a short survey for each side.

Match on goals, skills, experience and availability. Do not match on age, gender, race or any other personal characteristic unless the decisions above describe an opt-in affinity program. Do not promise mentees any career or grade outcome.

Keep the plan under 1,200 words, in plain language, with the meeting guides written so a first-time mentor can follow them. If the goals do not say how success will be measured, propose measures and mark them [PROPOSED] so the program owner can decide.

Variables

{{organization}}
Where the program runs, for example "our company's engineering department" or "our high school's 9th grade".
{{program_owner}}
Who runs it, for example "the HR business partner" or "the school counselor".
{{goals}}
What the program is for and how you will know it worked, for example "new hires feel settled in their first six months".
{{participants}}
Who the mentors and mentees are, how many, where they work or study, and the time each can give.
{{decisions}}
Anything already decided: program length, sign-up, budget, rules from HR or leadership.
{{escalation_contact}}
Who handles safety or harm concerns, by role, for example "the HR lead" or "the designated safeguarding lead".

Why it works

  • What to avoid. Matching is on goals, skills and availability, never on personal characteristics unless an opt-in program says so, and a mentor is never the mentee's manager.
  • Format. Separate guides for the first, typical, midpoint and closing meetings give a first-time mentor an agenda and questions for each stage.
  • If unsure. If your goals have no measures, the plan proposes some and marks them [PROPOSED] for the program owner to decide.

How to use it

  1. Press Fill in blanks and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/mentoring-program-plan

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "mentoring-program-plan"}, or just ask for it by name.