The prompt
Score 10 of 10, Excellent
Use it when You are taking a class on a trip and need a letter families can read quickly, with a permission slip that collects what trip staff need.
- {{trip_details}}
- {{trip_rules}}
- {{signature}}
Full prompt and why it works
Prompt
Write a letter to families about an upcoming field trip, followed by a permission slip they can sign and return. Families will read it quickly, often on a phone or on a crumpled sheet from a backpack, so the key facts (where, when, cost, what to bring, the return deadline) should be easy to find, and the slip has to collect what trip staff need to keep every student safe. Trip details, as approved by the school: """ {{trip_details}} """ Our school's rules for trips (forms, medical information, photos, chaperones, money): """ {{trip_rules}} """ Sign the letter as {{signature}}. The letter, in this order: 1. A first sentence saying where the class is going, on what date, and how it connects to what students are learning. 2. A short block of labeled lines: Date, Leaving school, Returning to school, Transport, Cost and what it covers, Lunch, What to wear and bring, What to leave at home. 3. One or two sentences on help with the cost, if the school offers it, worded so it is easy to ask for. 4. Chaperones: how to volunteer and any checks the school requires, only if the trip rules mention chaperones. 5. The deadline for returning the slip and what happens if it is not returned, as the trip rules say. Keep the letter under 250 words, in plain language at about a 6th grade reading level, so it is also easy to translate. Use a friendly, practical tone. The permission slip, which must fit on half a page: lines for the student's name and class, the parent or guardian's printed name, their signature and the date; a consent sentence that names the trip and its date; emergency contacts with phone numbers; and fields for allergies, medical conditions, medicines the student will need on the trip, and dietary needs, with a line saying who will see this information, as our rules state. Add a photo consent line only if the trip rules ask for one. Put a "cut here" line between the letter and the slip. Use only the details above. Do not invent times, costs, places, chaperone rules or deadlines. If a detail families need is missing, such as the return time, write [CHECK: detail] in its place.
Variables
- {{trip_details}}
- Destination, date, departure and return times, transport, cost and what it covers, lunch, what to wear and bring, and the slip deadline.
- {{trip_rules}}
- Your school's rules for trips: required forms, medical information, photo consent, chaperone checks, payment.
- {{signature}}
- How the letter is signed, for example "[teacher name], 5th grade".
Why it works
- Format. Labeled lines for the date, times, cost and what to bring put the facts families look for where they can find them on a phone screen.
- What to avoid. Medical fields say who will see the information, photo consent appears only if your rules ask for it, and no time, cost or deadline is made up.
- If unsure. A detail families need but you did not give, such as the return time, becomes a [CHECK] marker instead of a guess.