thinkhard.SI

Prompt repository Hiring & people

Plan an employee's return to work after a long leave

Someone is coming back after parental, medical or other extended leave and you want a plan for the first weeks that gets them back up to speed.

Registry no.
PPL-036
Collection
Hiring & people
Laid out for
Any chat model
Score
10 out of 10
Blanks to fill
8
Added

Hiring & peopleAny chat

The prompt

Score 10 of 10, Excellent

Use it when Someone is coming back after parental, medical or other extended leave and you want a plan for the first weeks that gets them back up to speed.

  • {{employee_role}}
  • {{leave_length}}
  • {{manager}}
  • {{return_details}}
  • {{changes}}
  • {{role_before}}
  • {{agreed_adjustments}}
  • {{policies}}
Full prompt and why it works
Prompt
Help me plan the return to work of {{employee_role}} after {{leave_length}} of leave, for {{manager}} and the returning employee to agree together, so that their first weeks back are planned rather than improvised and they can catch up without being buried.

Return date and agreed working pattern: {{return_details}}

What changed while they were away (team, projects, tools, people, priorities):
"""
{{changes}}
"""

Their role and responsibilities before leave: {{role_before}}
Adjustments already agreed, if any (phased hours, schedule, location): {{agreed_adjustments}}

Our relevant policies (keep-in-touch days, phased return, flexible work), as far as they apply:
"""
{{policies}}
"""

Produce, with a heading for each part:
1. A welcome-back message from the manager, under 150 words, to send a week before the return: the plan for day one and an invitation to raise anything they need.
2. A catch-up brief: the changes above, sorted into Need to know in week one, Need to know in the first month, and Can wait.
3. A plan for the first four weeks as a table with the columns Week, Focus, Meetings, Responsibilities handed back.
4. Questions for the first check-in meeting, five at most, about what they want and need, not about their leave.
5. A short list of who does what before the return date, such as restoring system access.

A good plan gives work back in stages and lets the person shape it. For example, one row of the table could read: "Week 2 | Client accounts | Handover call with the person covering | Takes back two of five accounts". This shows the form only.

Do not ask about or mention the reason for the leave, health details, childcare or family plans, and do not assume they want fewer responsibilities, because those are their decisions. Make sure nothing in the plan takes away responsibilities or changes their role compared with before the leave; if the changes above seem to do that, flag it at the top for {{manager}} and HR to discuss with the employee, since it can raise legal questions. If a policy or adjustment is not given, write "[confirm with HR]" rather than assuming what applies.

Variables

{{employee_role}}
The returning employee's role, for example "our senior buyer".
{{leave_length}}
How long they have been away, for example "six months".
{{manager}}
Who plans the return with them, for example "me, their manager".
{{return_details}}
The return date and working pattern, for example "March 4, three days a week for the first month".
{{changes}}
What changed while they were away: people, projects, tools, priorities, decisions.
{{role_before}}
Their main responsibilities before the leave.
{{agreed_adjustments}}
Adjustments already agreed, or "none yet".
{{policies}}
Your policies on keep-in-touch days, phased returns and flexible work, or "not sure".

Why it works

  • What to avoid. The reason for the leave, health and family plans stay out, and nothing assumes the person wants less responsibility, because those are their decisions.
  • Length. Changes are sorted into week one, first month and can wait, so the returning employee is not handed six months of news on the first morning.
  • If unsure. Any change that looks like taking work away from the returning employee is flagged for the manager and HR, and missing policies become "[confirm with HR]".

How to use it

  1. Press Fill in variables and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.
Use it from code

Get this prompt as JSON from the free REST API, with your own text in the blanks, or let an AI assistant fetch it through the MCP server. No key.

curl -s https://thinkhard.si/api/v1/prompts/return-to-work-plan

With the MCP server added to Claude, ChatGPT, Cursor or VS Code, call get_prompt with {"prompt": "return-to-work-plan"}, or just ask for it by name.