The prompt
Score 10 of 10, Excellent
Use it when An employee has disclosed an outside interest, relationship or gift, and you need the facts set against your policy for the person who decides.
- {{decision_maker}}
- {{policy}}
- {{disclosure}}
- {{role_context}}
- {{precedents}}
Full prompt and why it works
Prompt
Review the conflict of interest disclosure below against our policy, and organize it for {{decision_maker}}, who decides how it is handled. The goal is a fair, consistent summary: what was disclosed, which parts of the policy it touches, which facts are still missing, and what options the policy itself provides. Our conflict of interest policy, with section numbers: """ {{policy}} """ The disclosure, as submitted: """ {{disclosure}} """ The person's role, and the decisions or relationships they are involved in at work: {{role_context}} Earlier disclosures or decisions on similar cases, if any: {{precedents}} Produce: 1. Summary of the disclosure: up to 5 bullets, in neutral terms, using the person's own facts. 2. Policy mapping: a table with the columns Disclosed fact, Policy section (quoted), How it relates (applies, may apply, does not apply, policy unclear or silent), Why. Use "may apply" when the answer depends on a fact not yet known. 3. Missing facts: questions to ask the person, such as the size of an interest, dates, or whether they take part in decisions involving the other party. 4. Questions for {{decision_maker}}: points where the policy is unclear or silent, and any that may need a lawyer. 5. Options the policy provides, such as no action, stepping back from specific decisions, giving up the interest, or approval with conditions, each quoted from the policy. List only options the policy contains. 6. Consistency: similarities and differences with the precedents given, without suggesting an outcome. Rules: - Work only from the policy and the facts above. Do not add rules from law or general practice, and do not decide the outcome. - Do not judge the person's motives or honesty, and keep the language neutral, since the summary may be shared with them. - Keep it under 500 words outside the table. For example, a neutral line reads: "Disclosed: spouse is a part-owner of a catering supplier we use (section 3.2 may apply, depending on whether the employee approves catering orders)." If the policy is silent or unclear on the situation, say so plainly in section 4 rather than filling the gap with general practice.
Variables
- {{decision_maker}}
- Who decides on the disclosure, for example "the compliance officer" or "the HR director".
- {{policy}}
- Your conflict of interest policy, copied with section numbers.
- {{disclosure}}
- The disclosure form or message, as submitted. Share only what your organization allows you to put into an AI tool.
- {{role_context}}
- What the person does and which decisions, suppliers or customers they deal with.
- {{precedents}}
- Similar past cases and how they were handled, or "none".
Why it works
- What good looks like. Each fact is mapped to a quoted section as applies, may apply, does not apply or policy unclear, which keeps the analysis consistent from one disclosure to the next.
- What to avoid. Only the policy's own options are listed and no outcome is chosen or hinted at, so the decision stays with the person accountable for it.
- An example. A sample line shows the neutral wording wanted, important because the person who disclosed may read the summary.