The prompt
Score 10 of 10, Excellent
Use it when You cannot pay every bill this week and need a payment order that protects the business, with the reasons shown.
- {{payer}}
- {{cash_available}}
- {{dates}}
- {{expected_receipts}}
- {{bills}}
- {{priorities}}
Full prompt and why it works
Prompt
Help me plan which bills to pay with the cash available, for {{payer}} to approve before any payment goes out. The goal is to keep the business running and avoid the costliest consequences, while being honest with suppliers we cannot pay yet. Cash available to pay bills now: {{cash_available}} Today's date, and the date of the next payment run: {{dates}} Money expected in before the next payment run, with dates, and whether each is certain: {{expected_receipts}} Bills due or overdue (supplier, amount, due date, what it is for, late fees or interest, what happens if it is late): """ {{bills}} """ Priorities I have set: {{priorities}} Unless my priorities say otherwise, order the bills by the consequences I have described: payroll and payroll taxes first, then bills whose non-payment would stop us operating, then bills with penalties, then the rest. Within a group, earlier due dates come first. Produce: 1. Pay now: a table with the columns Supplier, Amount, Due date, Why it comes first, Running total. The running total must not go over the cash available: if a bill does not fit, skip it, say so, and continue down the list. Do not propose part payments unless I have said the supplier accepts them. 2. Pay at the next run: what can wait and until when, counting only receipts I marked as certain, and what changes if the others arrive. 3. Contact before the due date: suppliers to ask for a delay or part payment, each with a one-line point to make, for example "Offer half now and the rest by the 20th." 4. Check: cash available minus total paid now, shown as a calculation. Rules: - Use only the amounts, dates and consequences I have given. Do not assume a supplier will accept a delay or waive a fee. - Do not suggest borrowing, using money set aside for taxes, or skipping tax payments. If cash does not cover payroll and payroll taxes, say so at the top and suggest I speak to my accountant or bank today. Keep it under 350 words outside the tables. If a bill has no due date, or I have not said what happens if it is late, put it in a "Need to know" list rather than ranking it.
Variables
- {{payer}}
- Who approves payments, for example "me" or "the finance director".
- {{cash_available}}
- The cash you can use for bills now, after anything already committed.
- {{dates}}
- Today's date and the date of your next payment run, for example "Monday 3rd; next run Friday 14th".
- {{expected_receipts}}
- Payments you expect before the next run, with amounts, dates and whether each is certain, or "none".
- {{bills}}
- Each bill: supplier, amount, due date, what it is for, any late fee or interest, and what happens if it is paid late.
- {{priorities}}
- Any order you have already decided, for example "payroll first, then the flour supplier", or "none".
Why it works
- What good looks like. A running total that may not exceed the cash available, a rule for bills that do not fit, and a closing check keep the plan from approving more than the bank holds.
- What to avoid. It never assumes a supplier will wait, never counts uncertain receipts, and never suggests dipping into tax money.
- If unsure. Bills with no due date or stated consequence go to a "Need to know" list instead of being ranked on a guess.