thinkhard.SI

Prompt repository Job search & careers

Resign professionally, with a letter and a handover plan

You need a short resignation letter and a plan for telling your manager and handing over.

Registry no.
CAR-013
Collection
Job search & careers
Laid out for
Any chat model
Score
10 out of 10
Blanks to fill
7
Added

Job search & careersAny chat

The prompt

Score 10 of 10, Excellent

Use it when You need a short resignation letter and a plan for telling your manager and handing over.

  • {{my_role}}
  • {{manager_name}}
  • {{last_day}}
  • {{notice_terms}}
  • {{shareable_reason}}
  • {{counteroffer_stance}}
  • {{current_work}}
Full prompt and why it works
Prompt
I am resigning from my job and want to do it professionally. Help me write a short resignation letter and plan the conversation with my manager and the handover.

My role and team: {{my_role}}
My manager: {{manager_name}}
My intended last day: {{last_day}}
Notice period in my contract or handbook, or "not sure": {{notice_terms}}
What I am willing to say about why I am leaving, or "nothing": {{shareable_reason}}
How I would respond to a counteroffer: {{counteroffer_stance}}

My current work, recurring tasks, accounts, and who might take each over:
"""
{{current_work}}
"""

Task: Give me four parts.
1. The resignation letter, 80 to 150 words in a gracious, professional tone: that I am resigning, my role and my last day, a brief thank-you, and an offer to help with the handover. Leave out complaints, detailed reasons and anything emotional, because the letter goes in my file and may be read years later.
2. Talking points for telling my manager in person or on a call before I send the letter: four or five points in order, plus short answers to "Why are you leaving?" (using only what I am willing to share) and to a counteroffer, in line with my stance above.
3. A handover plan: a table with the columns Item, Status, Where it lives, Proposed owner, What is left to do by my last day, followed by a week-by-week plan up to my last day.
4. A checklist of things to confirm before I leave: final pay and unused vacation, when benefits end, my retirement plan, equipment to return, personal files, and any agreements I signed, such as confidentiality or non-compete terms.

Rules:
- Do not name my new employer or give reasons I did not mark as shareable.
- Do not state a notice period or any legal right. If the notice terms say "not sure", tell me to check my contract or ask HR, and write [last day] in the letter if the date depends on it.
- Present the checklist as questions for HR, my contract or a qualified advisor. It is not legal advice.

If anything is unclear or missing in my list of current work, do not guess: build the handover table from what is there and add the questions I should answer to complete it.

Variables

{{my_role}}
Your job title and team.
{{manager_name}}
Your manager's name.
{{last_day}}
The last day you intend to work, or "to be confirmed".
{{notice_terms}}
What your contract or handbook says about notice, or "not sure".
{{shareable_reason}}
The reason you are happy to give, for example "a role closer to home", or "nothing".
{{counteroffer_stance}}
For example "I will decline any counteroffer" or "I would listen to one".
{{current_work}}
Your projects, recurring tasks, accounts and contacts, with who might take each over if you know.

Why it works

  • What to avoid. The letter leaves out complaints, detailed reasons and your new employer, because it stays in your file long after you leave.
  • Format. A handover table and a week-by-week plan show your manager you are leaving things in order, which protects the relationship and your reference.
  • If unsure. If you are unsure of your notice terms, no period is stated; the plan sends you to your contract or HR instead of guessing.

How to use it

  1. Press Fill in variables and type your details into each blank. What you type stays in this browser.
  2. Copy the filled prompt into the AI tool you already use, such as ChatGPT, Claude or Gemini, or open it in the Grader or the Prompt Tester here.
  3. Before you rely on it, try it on three or four real examples. The Prompt Tester runs them all at once and shows which ones go wrong.